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Global Code of Conduct Solution v2.0 (CUSTOMIZATION REQUIRED)

Code of Conduct

Course Overview

Learning Objective

After completing this topic, you should be able to

1.

[Nicole is being interviewed.] NICOLE: Transparency is important. When I’m looking into a company, I want to learn their culture, their beliefs. I want to ensure that I’m the right fit, that they’re the right fit for me. I‘ve been in spaces where I’ve been told to hide myself in order to be more “professional.” As if who I am naturally is a bit “too much” for the workplace.. I have to know I’ll be able to grow in an environment that understands and values me. All of me.

CUSTOMER: [The customer is being interviewed.] I do a deep dive when I choose my vendors. It isn’t just about the products, it’s about the people. I always ask myself, do I trust this company? Do I agree with how they operate, how they conduct business? It’s important that my company is aligned with the goals and codes of conduct of our vendors. That’s how we grow, that’s how we become more successful.

COURTNEY: [Courtney is being interviewed.] I want to feel safe in my workplace. Not just in job security, but truly physically, emotionally and mentally safe. The moment that sense of safety was violated, I reported my concerns to leadership. It was a breath of fresh air when they took a clear stand. I work for a company that cares about me.

LAWYER: [The lawyer is being interviewed.] Misconduct in the workplace is inexcusable, and people consistently learn the hard way that you will pay for it, literally. They can act like they’re uncertain of the intricacies of misconduct, they can continue under the guise of misunderstanding, they will continue to pay. And that’s what they deserve, and that’s also what the people who have been wronged deserve.

CEO: [The CEO is being interviewed.] When I built this company I wanted to be innovative and intentional. Along the way, I’ve made my fair share of mistakes. At one point I found myself so overwhelmed with running a company that I missed important signs of trouble: unethical or inappropriate behavior. It wasn’t always malicious, but I wasn’t doing my job as a leader – I wasn’t setting the right examples. I found my way to righting those missteps. I made the conscious decision to manage and set expectations. It’s not just about protecting myself or my company. It’s about creating a strong ethical foundation. It’s protecting our people.

NICOLE: Understanding the code of conduct protects me, professionally.

COURTNEY: It establishes an environment that offers support and holds people accountable.

LAWYER: It sets a clear understanding which is imperative for growth.

CUSTOMER: It allows us to provide the best products, the best services, and do the best for our companies.

CEO: It’s the least we can do.

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Anti-bribery 3

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Anti-bribery

[Delaney is being interviewed.] DELANEY: Sales is a dance…a slow, careful, beautiful dance…Most of these guys, they want to just rush through the sales cycle, convert as quickly as possible…and that’s fine for them…Let the rat race happen.

HANA: [Hana is being interviewed.] Delaney is the best sales rep we have. She’s a legend in the company. She’s a legend in the field in general. When I got the opportunity to bring her in on this lead I found. I was so excited to work with her.

DELANEY: Deals like this aren’t made in the board room. And I knew going in that I would have to pull out all the stops.

HANA: We do the meeting and I think it goes well but, they’re not jumping out of their seats or signing anything. We shake hands and as we’re leaving Delaney hits them with an invitation to dinner at Frondino’s. She somehow got a reservation for that Friday night.

DELANEY: Clients like to feel special; you need to engage in a ritual together. Break bread, have a glass, or two, or three. Loosen up a little.

HANA: You should have seen their eyes when she said Frondino.

DELANEY: People have their walls up, and I know how to make those walls crumble.

HANA: I think it was the second bar after dinner. She pulls out vouchers for two first class tickets to the Seychelles. She’s casually handing it out to the group, and they’re loving it. I’m doing the math in my head, and between dinner and the tickets we’re talking about…8 grand? Maybe more. This is all perfectly fine, but it must have been her entire discretionary budget for the quarter. I guess this is how it’s done?

DELANEY: The tickets, the dinner, the drinks, they’re all just tools that we use to make a connection. Because that’s really what we’re trying to do.

HANA: Right after the third round, Delaney pulls aside the decision maker, Kevin. They talk off on the side a little bit and shake hands. Delaney comes back with a smile on her face.

DELANEY: And just like that, we’re in!

HANA: She tells me that all Kevin wants is 5% of Delaney’s commission for the sale. And I’m sort of just stunned. Is this really how she does this? Is this even on the level?

DELANEY: Like I said. It’s a dance, and I like to go slow, and enjoy the process. Who’s in a rush anyway?

Skillsoft Page Transcript

Recognizing Bribes

We’re committed to carrying out our business with integrity and honesty. So, we take our obligation to comply with anti-bribery and anti-corruption laws very seriously.

This applies to the company’s employees as well as to our agents and partners and anyone else who does work on our behalf in all our locations around the world.

How can you recognize a bribe when you see one?

A bribe is usually defined as something of value that’s offered or given with the intent to:

  • persuade a person to perform their duties improperly
  • reward this improper performance
  • gain some other commercial advantage
Skillsoft Page Transcript

Avoiding Bribery

Many countries have laws prohibiting the bribery of government officials and private individuals. Violating these laws can lead to serious consequences, including fines and imprisonment. That’s one good reason why the company doesn't allow the payment of bribes under any circumstances.

Never engage in bribery in any form. Don’t offer, pay, ask for, or accept a bribe.

Skillsoft Page Transcript

Guidelines for Avoiding Bribery

Knowing some general guidelines can be helpful for avoiding bribery. Here are a few guidelines to keep in mind.

  • Don't make charitable contributions with the intention of gaining a business advantage or influencing someone to act improperly.

  • Don't offer or pay for anything like hospitality, travel expenses, or gifts with the intention of persuading anyone, including government officials, to act improperly.

  • Get advice and assistance before getting involved in any activity that could potentially violate anti-bribery law.

  • Immediately report any violations that you see or suspect. For further insight, you can consult our company's policy.

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Knowledge Check: Anti-bribery

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Which of these business people are likely to have violated anti-bribery laws?

Options:

  1. A marketing manager accepts an all-expenses-paid vacation in Hawaii in return for promising to promote a vendor’s bid for a design commission
  2. A sales manager offers a cut of her commission to a client, if they agree to sign on with her company, but the client refuses
  3. An executive goes to the airport to pick up an international counterpart who is arriving for a meeting
  4. A product manager repeatedly calls the business licensing office in an international jurisdiction to try to get information on the licensing process there
  5. An executive refuses to go to an extravagant conference sponsored by a client because she thinks it might look bad

Answer

This option is correct. Accepting an expensive gift in return for a favor will always be considered a bribe.

This option is correct. Even though the offer was declined, the sales manager has still attempted to offer a bribe.

This option is incorrect. Giving a ride to a business counterpart is merely a courtesy. It is unlikely to be viewed as a bribe.

This option is incorrect. The product manager is looking for information, not offering any kind of inducement. If he were to offer payment for licensing his product, that would be a bribe.

This option is incorrect. The executive might or might not have been accepting a bribe if she had gone to the conference, but declining to go does not violate any law.

Correct answer(s):

Option 1
Option 2

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Antitrust 3

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Antitrust

[Farhan is being interviewed.] FARHAN: You know what the real scary thing is? … I actually wanted to do it. He was incredibly convincing: incredibly. I think about it a lot, actually. Hi, I’m Farhan, I’m a Senior Sales Associate, in the Midwest region with Investitech. The incident in question took place during an industry conference a couple months ago. Well, more specifically, the hotel bar where the conference was being held. I was eating dinner at the hotel bar, going through my emails on my phone, usual post-conference stuff. Lost in thought, and out of nowhere…this guy comes and sits down next to me.

MYSTERY MAN: [The Mystery Man is being interviewed with his identity concealed.] Yeah, I remember that night. I was trying to run into Farhan all day.

FARHAN: As soon as he sits down, he strikes up a conversation. Turns out he’s here for the conference, too. He even works in the same region as I do. And I remember, he pointed to his conference badge and said something like “Looks better on me.” And I just thought that was really funny.

MYSTERY MAN: Yeah, we’d banter, talk a little baseball, just trying to get to know each other. I was sizing him up before we got down to business. I mean we were really hitting it off, you know trading old “war stories”, talking about the conference. Nothing crazy.

FARHAN: But soon he gets into some touchy topics. He goes on talking about his company’s pricing, customers, and even sales strategies… It was weird…but he was nice enough, and we were hitting it off, so I decided to play along.

MYSTERY MAN: It was just like any other sales meeting. I could tell by his body language that there was interest. I knew I had him on the hook…

FARHAN: Then he went in for the hard sell. He was so smooth about it. Gotta give him credit. One second we’re laughing, cutting up…
…And then he leans back in his chair – and you could see his demeanor go from joking to dead serious. He looks at me, and then…

MYSTERY MAN: I remember I told him, I said, “You know, we both have those big RFPs due next month. The first one for your client, and the second one for mine. What if there is a way we could ‘ensure’ we both win?”

FARHAN: In all my years working as a Sales Exec, I’ve never had anyone approach me so brazenly. My gut was saying “No!” but my head was questioning “Why not?” I told him that I liked the sound of it, but the repercussions…may not make it worth it. He just started scribbling on a bar napkin.

MYSTERY MAN: I always say the same thing every time I’m giving this pitch. I told him there’s risk involved, but who ever got ahead without taking a few risks? I mean it’s a win-win situation for both of us and our companies. And the best part is: no one gets hurt. What’s not to like about it? I say that bit, then drop my “leave behind” and I make my exit. Works just about every time.

FARHAN: I still have that napkin, actually.

DIRECTOR: [The director is off-screen.] What’s on it?

FARHAN: The amount of money we both could make with the “arrangement” he proposed. It adds up to…a lot of money.

DIRECTOR: So, what’re you gonna do with it?

FARHAN: [Farhan looks perplexed.] ...

Skillsoft Page Transcript

Antitrust Laws

Antitrust laws are designed to promote competition and to prevent any actions that interfere with the operation of the free market. Most countries around the world have these laws.

Usually, antitrust laws prohibit any kind of agreement between two or more competitors to unreasonably interfere with business, as well as any kind of attempt by a company to establish an unfair monopoly.

Skillsoft Page Transcript

Our Antitrust Commitment

At our company, we’re committed to doing business in a way that upholds these antitrust principles. To support that commitment, the most important thing you can do is to use discretion in your conversations with competitors.

Click here to review a few general guidelines to keep in mind to help you avoid any potential antitrust violations.

Antitrust violations

  • Avoid having discussions with competitors about pricing, customers, and sales strategies.
  • Don’t share bid details with competitors, and never agree to "rig" the bid so that one of you will win.
  • Don’t participate in boycotts with competitors.
  • Don’t agree to reduce competition by dividing up a particular market with a competitor.
  • Make sure to contact your manager if you have any questions about a particular business transaction.

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Knowledge Check: Antitrust

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Farhan is a Senior Sales Associate with an investment company. Click here to find out about a proposal made to him.

Select the course of action that Farhan should take.

Options:

  1. Farhan should refuse to make the deal and should report the situation to his superior
  2. Farhan should agree to the deal, but only if he can keep his existing clients in the region
  3. Farhan should refuse the agreement, but agree to share pricing details so that the companies aren’t competing on price
  4. Farhan should agree, but then fail to follow through on the agreement

Answer

This is the correct option. It’s always a good idea to let your manager know if you’ve been approached by a competitor with an illegal proposition or one that just doesn’t seem to be ethical.

This option is incorrect. Dividing a market in this way would violate antitrust law, as it unreasonably restricts trade.

This option is incorrect. Discussing pricing or bid details with a competitor is against our antitrust policy.

This is an incorrect option. You should never agree to a deal that breaks our antitrust policy, even if you don’t intend to go through on it.

Correct answer(s):

Option 1

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Privacy and Information Security 3

Learning Objective

After completing this topic, you should be able to

1.

MASON: Weird stuff started happening. You’d be searching for a customer in the company database and things would look off. [Mason is being interviewed.] Nothing BAD, just weird returns on searches that morning. But then, all of a sudden everyone was locked out. Like, no one could access the system.

GRACE: [Grace is being interviewed.] From what we could determine, an outside party accessed the company’s intranet. This user had administrator access to the system. Ten minutes later, they changed everyone's credentials and logged out of the system.

MASON: For hours, we figured it was just a run-of the mill error on the software side. No one was worried, no one even considered the idea that it was something…as bad as it turned out to be.

GRACE: This user wasn’t just looking to cause havoc. Changing the password was a middle finger to the company. The real deed happened just BEFORE they changed all the passwords.

MASON: Grace came out on the floor and started talking. She said, they downloaded the entire customer database: names, addresses, dates of birth, passwords, credit card numbers, expiration dates, ALL OF IT! I felt like I’d been punched in the gut… That means hundreds… maybe even thousands of people—

GRACE: One million, three hundred, and twenty five, thousand users were affected by the breach. It was the largest breach this company has ever had… well, it was the only breach actually. It resulted in close to a million dollars in fines, and a still undetermined amount for clean-up costs… millions of dollars lost.

MASON: This would mean that the company would have to notify the users…Everyone was asking Grace the same question…How? Did they just hack in? I thought our system was supposed to be secure!

GRACE: …At first, management thought that I was the one who downloaded the data. After all, it was my user account that was logged in at the time.

MASON: That’s when she tells us…That assistant she fired a month ago, the temp she kept complaining about. She had given him her credentials, so he could write emails to customers.

GRACE: I just didn’t even think about it…. and I made a bad call. I only meant to give someone access to my email…It was such a stupid mistake…I didn’t think anything like this could even happen….

MASON: Grace is one of the most responsible people I know. This was a wake-up call for all of us.

Skillsoft Page Transcript

The Importance of Data Privacy

Information is so important in today’s business world; in fact, it’s been the key to our company’s success. We’re trusted with information of many kinds, and to repay that trust, it’s our obligation to protect the privacy and secure the personal and business information of our employees and of our customers.

We’re committed to using this data responsibly and in accordance with the various laws in the locations where we operate.

This means we implement and maintain appropriate technology to protect the data that we collect and use, and we expect our employees to use personal data only when necessary and in support of a legitimate business purpose.

Skillsoft Page Transcript

General Data Privacy Guidelines

Employees are this company’s "frontline defenders" of data.

As such, you can practice some general guidelines that will help you to play your part in safeguarding data and information.

Click the options to learn about those guidelines.

Device Protection

  • Protect PCs, smartphones, tablets, and other devices with a password or a password-protected screen saver, especially when you need to leave the device unattended.
  • Keep your password confidential.
  • Don’t respond to e-mails, instant messages, texts, or phone calls asking you for your password, even if the request seems to come from inside the company.
  • Make use of all the anti-virus, anti-malware, and security utilities that the company provides for your PCs and other electronic devices.
  • Use good judgment when browsing the Internet and sending or receiving e-mail, and be especially careful of messages containing attachments.

Information Protection

  • Use company information as needed for company business only.
  • Don’t send personal, confidential, or otherwise sensitive information by unsecured methods like e-mail or SMS.
  • Don’t leave personal, confidential, or otherwise sensitive information unattended, even for short periods of time.
  • Always dispose appropriately of paper documents that contain personal, confidential, or sensitive information.

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Knowledge Check: Privacy and Information Security

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Neil receives an e-mail at work from a friend’s e-mail address. When he opens it, it contains only an attachment titled IMPORTANT - OPEN URGENTLY.

Select the course of action that Neil should take.

Options:

  1. Neil should immediately delete the message and attachment
  2. Neil should reply to the e-mail asking his friend what’s in the attachment
  3. Neil should open the attachment since it’s important and urgent
  4. Neil should forward the e-mail and attachment to a work colleague and ask them what they think

Answer

This is the correct option. Attachments may contain viruses or other malicious programs that are activated by opening the file, so don’t open unknown or unsolicited items.

This option is incorrect. A sender's e-mail address can be faked, so you should not assume that an unsolicited message is legitimate.

This option is incorrect. Neil shouldn’t assume that the attachment is what it says it is.

This is an incorrect option. It’s not a good idea to forward a suspicious e-mail to a colleague who might then open it themselves.

Correct answer(s):

Option 1

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Insider Trading 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Insider Trading

[Sloane is being interviewed.] SLOANE: My name is Sloane. I was the owner and CEO of SloDown Publishing. Shall we get started?

ROWAN: [Rowan is being interviewed.] I'm Rowan, Sloane's sister. I'm in grad school, getting my MFA… This is all my fault. Should I say that now, or just save it for later?

SLOANE: It was our mother's birthday, and my sister, Rowan, and I were tasked with shaping these chocolate decorations for a cake Dad was making.

ROWAN: Dad says he can't do it because his hands are always too hot, and always melt the chocolate, but we all know it's because he has sausage fingers.

SLOANE: I wasn't interested in the party, no. Our best-selling author just delayed her draft for the third time and I was losing more money than ever. But my family takes parties very seriously; and I didn't want to ruin anyone's evening.

ROWAN: Yeah, you'd think doctors would be dry, but my parents love parties. They invite, like, everybody they know.

SLOANE: I was hoping the chocolate decorations job would be enough to keep people away, but… well, obviously that was not the case.

ROWAN: Sloane was being super prickly because she was having trouble at work. I knew that, but it still kind of annoyed me. So when a friend of our dad's came over and started chatting her ear off, I was like, 'Ha! Serves you right.' Then he mentioned he heard Sloane's business was struggling, which was weird, and it got a little tense. Maybe he heard it from Dad or someone, but Sloane doesn't like being called out like that.

SLOANE: At first, he was just giving me a lot of advice that I didn't ask for. But when he said he worked in pharma, that put me on edge, like maybe he saw this as a back channel to doing business with my parents. I should've told him to, you know, get lost then.

DIRECTOR: [The director is off-screen.] Why didn't you?

SLOANE: I couldn't prove he was working an angle. and he was a family friend. I could see the headline "Rude Daughter Kills Mood; Ruins Mother's Birthday" in my mind's eye. Yeah. Thank you, but no.

ROWAN: He starts talking about pharmaceuticals –– Sloane publishes books, why does she care? — But then he says to her, 'I've got some info that I think could really help you out'. Like, with money and stuff.

SLOANE: 'As a favor to your father.'

ROWAN: I could tell Sloane was too proud to admit that she needed help, so I said 'Sure, she'd love to hear it!'

SLOANE: Rowan is… much smarter than she acts sometimes. I don't think she saw how shady the guy was, but no, she didn't speak up just for my benefit.

ROWAN: I was trying to help. And… I thought it would be fun to mess with her.

SLOANE: He tells me the stock at the company he just left is about to crash — some scandal with the CEO — but the news hasn't broken yet. He's planning to short it, and if I'm smart, I should do the same.

DIRECTOR: [The director is off-screen.] Did you know what that meant?

ROWAN: I studied ECON before I switched over, so yeah, I know what shorting is. And I know what insider dealing is. It's illegal to share confidential information about his company like that. It was surreal, him just saying it in the open, and acting like it was nothing. Then he just left. I immediately felt bad. I meanI didn't know he was going to suggest a crime! I could tell Sloane was upset. Or, well, I thought she was.

SLOANE: … You have to understand the pressure I was under. An infusion of capital like that would completely change my business. And no one would get hurt… I just thought… I don't know what I was thinking.

ROWAN: If I hadn't said anything, she would've told that guy to get lost. I have always looked up to Sloane so much. I never thought things could be that bad for her.

SLOANE: I keep telling Rowan it's not her fault. I made the choice and I'm living with the consequences. But honestly, letting my sister down is the worst part.

Skillsoft Page Transcript

Defining Insider Dealing

Illegal insider dealing is the buying or selling of a company’s stock or other securities by someone who has nonpublic information about a company. These transactions are against the law because they allow corporate insiders to profit from information that’s not known to the investing public.

It’s your responsibility to safeguard any nonpublic information that you encounter in your work – especially if an investor would likely consider the information important in making a decision about buying or selling our company’s stock.

This kind of information is referred to as "material information" i.e. any nonpublic information which could impact an investor's decision to buy or sell securities such as liquidity problems, merger or acquisition proposals, major litigation.

Skillsoft Page Transcript

Types of Inside Information

Many different kinds of data can be considered inside information.

Click the options to learn about types of inside information:

Quarterly or annual financial data

A proposal or agreement about a merger, acquisition, or joint venture

Information about new products

Information about changes in the company’s management or board of directors

Information about significant litigation or a government investigation

Skillsoft Page Transcript

Ways to Avoid Insider Dealing

Confidential information is considered the company’s property, and if an employee misuses it, that’s considered theft.

To avoid inadvertently disclosing confidential information, consider the following:

  • Make sure to keep your computer and network passwords secure.
  • Avoid having conversations about confidential topics in public places where your conversation could be overheard by others.
  • Don’t discuss confidential information with family or friends.

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Knowledge Check: Insider Trading

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Sloane is the owner and CEO at a publishing firm. Click here to find out about an opportunity presented to her by a friend of the family.

Select the statement that you believe is true.

Options:

  1. This could be considered insider trading because the information on which Sloane based her trade was not public
  2. This is not insider trading because Sloane doesn’t work for the company
  3. This is not insider trading because Sloane used her own money to pay for the stocks

Answer

This is the correct option. Sloane's trade was based on confidential, nonpublic information, which should not have been provided to her.

This option is incorrect. Even though Sloane doesn't work for the company, the trade was based on nonpublic information.

This is an incorrect option. It’s irrelevant whose money paid for the stocks. What’s relevant is the information upon which the sale was based was nonpublic.

Correct answer(s):

Option 1

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Avoiding Conflicts of Interest 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Avoiding Conflicts of Interest

[Lilliane is being interviewed.] LILLIANE: Hello, my name is Lilliane, I’m a Marketing Manager at Smithson, Lingley, and Crowe. I’ve been good friends with Jules for years. We came up together, our daughters play volleyball together. We’re the office pranksters, you could say. I guess that’s why this is so hard…yeah. As I recall, we were on a major all-hands meeting. Everyone’s calling in from all over the place, most of us were working from home at the time.

What was weird, though, a lot of our team takes the calls with their cameras off, Jules never does. Jules is always clowning – either he has on a goofy hat, or a wild costume or something. I don’t know, it just always cracks me up. It was weird…yeah, it was weird that he didn’t have his camera on, for sure. But anyways, the meeting went on as normal. We were in the middle of reviewing bids for a huge contract, so there was a lot to discuss. At one point our CMO calls on Jules to see what he thinks…

CMO: [An online meeting take place. The CMO has his cameera turned off.] Jules, what do you think about all this?

JULES: [jusles is speaking via the video call with his camera turned off. ] Sorry everyone, I’ve had terrible reception while I’ve been out of pocket! I think everyone’s presented great points, and I think there are pros and cons to most of the candidates. That said, based on the proposals we’ve received I think we can all agree that Crux and Co. aren’t the right fit for this project. Their work just seems a bit lackluster for what we’re looking for.

LILLIANE: At this point I’m seriously confused. Not only does Jules – the on-camera king – weirdly not have his camera on, but literally last week we had a one-on-one and he was banging the drum for Crux and Co. So we get through the rest of the call, and as we’re wrapping up I asked Jules for a 5 minute debrief offline…
[Lilliane and Jules are on a private call.] Jules! Are you ok?

JULES: Hey Lilly! I’m sorry I was really hoping I wouldn’t have to chime-in during that. How bad was it?

LILLIANE: Forget about that: where are you!

JULES: Well, I didn’t want to say anything on the call, but you know my side consulting work?

LILLIANE: Yeah, I remember you mentioning that at Sophie and Maya’s volleyball game, but that was two months ago…

JULES: Well, one of my clients is hosting an all vendors conference and they asked me to come meet the team. Thought it’d be good for when we talk through their Q3 strategy.

LILLIANE: So you went to a conference for an outside client in the middle of us reviewing the biggest bid of the year?

JULES: It’s not like I have the final say in the decision either way. Plus, the extra cash has been super helpful for Jen and I!

LILLIANE: Ok… I guess I can get that, but what about Crux and Company? Because you were in their corner as recently as last week.

JULES: Well, that one was actually sort of a favor for my client. They knew we were considering Crux and Co. for this project, but they really wanted to tap them to lead a campaign they have coming up in a month or so. And since there’d be a non-compete clause if they used our contract, I promised them I’d do what I could to shoot down Crux and Co. for this project. End of the day, though, they’ll still win: my client’s contract will be huge for them!

LILLIANE: …It’s funny, ‘cause it all worked out in the end ok. We went with a different agency who’s been a great partner so far, and Crux and Co. they’ll do just fine with whatever project Jules’s client throws their way. But still, OUR client could’ve really benefited from C&C’s expertise. Jules swears that there was no victim in this, but I wonder… is there?

Skillsoft Page Transcript

Conflicts of Interest

As an employee, it’s very important that you avoid conflicts of interest that could influence your judgment or put your loyalty to the company at risk.

Conflicts of interest happen when someone’s decision-making on behalf of the company is influenced by their personal relationships or pursuits.

Of course, employees do and should maintain private lives outside of work. To stay clear of conflicts of interest, it’s essential that you avoid any situations that could put you in the position of having to choose between your personal interests and those of the company.

Skillsoft Page Transcript

Avoiding Conflicts of Interest

To avoid creating a conflict of interest, or even creating the appearance of one, a few things are especially important.

Click the options to learn more about situations that might give the appearance of a conflict of interest.

Family

Don’t participate in any business decision involving a company for which your spouse or a family member works.

Job

Don’t take a second job that could affect your ability to perform your responsibilities on behalf of this company.

Gifts

And don’t accept any gift from a customer, supplier, or service provider that doesn’t meet the standards of our business gift guidelines.

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Knowledge Check: Avoiding Conflicts of Interest

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Floyd is an accountant at a high-priced firm that services large businesses. Click here to find out about his side business.

Select the statement that you believe is true.

Options:

  1. This is a potential conflict of interest since Floyd is using company equipment
  2. This is not a potential conflict of interest since the nonprofits could not afford to be clients of his firm
  3. This is a conflict of interest because Floyd is offering a cut rate to the nonprofit
  4. This is not a conflict of interest because Floyd does the work on his own time

Answer

This is the correct option. The company's resources are being used for business that is not beneficial to the company. If Floyd wants to do this kind of work on his own time, he needs to use his own equipment.

This option is incorrect. Floyd doesn’t need to be taking business away from the company in order for it to be a conflict of interest.

This option is incorrect. Offering a cut rate does not make this a conflict of interest; using equipment from Floyd’s day job does.

This is an incorrect option. Even if it doesn’t interfere with Floyd’s day job, it can still be a conflict of interest.

Correct answer(s):

Option 1

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Preventing Harassment and Promoting Respect 4

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Preventing Harassment and Promoting Respect

[Jessica is being interviewed.] JESSICA: At the beginning I was so excited to work at FRC. I mean I feel like everyone says that when they start a new job, but it was true. My husband got a great job here too, and our kids are just getting to school age, it really felt like the beginning of the rest of our lives, you know?
At the start, everything was fine. I started as a junior project manager and my team seemed great.

DIRECTOR: [The director is off-screen.] Were there any other women on the team?

JESSICA: No. That was the one thing; it was a boy's club, for sure. There were other women at FRC, of course, but my team was only guys. And I was ok with that. I mean everyone was really nice and I never caught anyone ogling me or acting inappropriate. I wouldn’t say that it lulled me into a false sense of security but… a month or so in, I was feeling confident about myself and the environment, and I was getting ready for my first big presentation.

THOMAS: [Thomas is being interviewed.] Yeah, I think it's fair to say our team is kind of a “boy’s club.” When Jessica joined the team, it definitely changed the dynamic. She's pretty quiet, so we weren't sure if she was comfortable with us or not. But by the time the presentation rolled around, everyone had seemed to be relaxed. Which is maybe not the best thing, in retrospect.

JESSICA: Before I even started, Alex was making comments about my top - how low-cut it was, that sort of thing.

THOMAS: Alex is one of our senior project managers. He's a goof, he makes fun of everyone. I think he kinda saw it more as hazing than anything – like, welcoming Jessica to the team. But he took it way too far.

JESSICA: After the presentation Alex was still making jokes. Saying “What presentation?” and things like that. And, all the other guys thought it was hilarious.

ALEX: [Alex is being interviewed.] Yeah, I mean… I certainly didn't intend to hurt her. It was her first presentation and sometimes people get really tense with that stuff. So, I make jokes to lighten the mood…

JESSICA: I was upset, yes. The presentation was a success, and I should've been on Cloud 9, but all anyone could focus on was the jokes. Alex called it my “lucky shirt” and told me to wear it to the next client meeting. It was like a switch had flipped and all of these guys who I'd grown to like, and respect started seeing me in this way… And it just got worse from there.

THOMAS: The shirt turned into a running gag. The thing was, she would laugh at the jokes too.

JESSICA: At first, I thought that: 'If I’d laugh, it would stop. If I’d laugh, then I'm in on the joke. I'm not the joke.' I thought that it would stop, but it just kept going. And after a while, coming in to work at all became exhausting. I mean, I would be late because I would try on two or three different outfits - trying to find the least-provocative thing to wear. I was constantly worried about what Alex would say.

THOMAS: One day at one of our team meetings, Alex made a crack about our profits on a project being almost as large as Jessica’s cup size. She was clearly upset. She just hurried out of the room.

JESSICA: I just, I had to get out of there. I didn’t know what else to do.

THOMAS: I'm ashamed to say that's what it took to wake me up. Alex's jokes and teasing have helped morale a lot in the past. But the stuff with Jessica was different and it felt off. It wasn't until that moment that I realized why. I pulled Alex aside and was like “What are you thinking, man? This is blatant harassment.”

ALEX: I thought that was a little dramatic. It wasn’t like I was groping her at all. I don't care that she's a woman; it’s not a sexual thing for me at all. I just… was just trying to make…

DIRECTOR: [The director is off-screen.] Did you make jokes about your other team members' appearances?

ALEX: Sorry? I mean, no.

DIRECTOR: So why, when joking about Jessica, did you choose to target her physical appearance?

ALEX: I… I don't… I don't know. I really don't. I just thought Jessica would let me know if I was out of bounds.

THOMAS: As much as I tried, I couldn’t convince Alex that this was serious. So, I reported everything.

JESSICA: A couple days later, I got an email from HR, saying that they were aware of the problem and that Alex would be disciplined. And they also offered me counseling, which I've been doing.

ALEX: If I could go back and do it again… I should’ve known better. That’s the bottom line.

THOMAS: I don't feel like I deserve thanks, no. I'm glad Jessica’s doing better and I’m glad that she decided to stay with the company. Because she went through a lot of pain, and she didn't have to. If anything, I waited around way too long.

DIRECTOR: [The director is off-screen.] Were you aware that Thomas was the one who reported these incidents to HR?

JESSICA: I didn’t know that. I really appreciate it though. I know that it can be hard to stray away from the group, but it's really nice to know that someone was willing to stick up for me and see me as a person and not an object, or the butt of a joke. No one should ever have to experience that.

Skillsoft Page Transcript

Our Commitment to a Respectful Workplace

We’re committed to creating and maintaining a respectful workplace, characterized by professional, courteous interactions between employees.

We expect our company to be free from harassment, bullying, and other forms of intimidation.

Everyone who works for and with us is responsible for conducting themselves in a way that reflects our values.

Skillsoft Page Transcript

Guidelines to Promote Positive Culture

Everyone who works for and with us is responsible for conducting themselves in a way that reflects our values.

Here are a few guidelines that can help to promote our positive culture:

  • Treat coworkers with respect in all interactions.
  • Of course, it’s OK to disagree, but when you do, you should do so politely and constructively.
  • Don’t bully, humiliate, or intimidate anyone.
  • In many locations, it’s against the law to harass someone based on their gender, color, race, national origin, religion, disability, sexual orientation, or age. And whether it’s illegal or not, it’s wrong, and we don’t allow it.
  • Managers are not allowed to base any employment decisions, such as promotions or benefits, on the exchange of sexual favors.

All of these expectations extend to online communications as well as to company events that take place away from the office.

Skillsoft Page Transcript

Reporting Harassment

If you experience or witness harassment or any form of uncivil behavior, please speak up.

We want to know about it so we can help resolve the problem. You can rest assured; we absolutely prohibit any retaliation for reporting the incident.

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Knowledge Check: Preventing Harassment

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Alex is Jessica’s coworker and she’s having an issue with his behavior at work. Click here to find out more.

Select the statement that correctly describes the situation.

Options:

  1. Alex's jokes are unacceptable and Jessica should raise the issue with their manager
  2. Others have heard Alex's jokes and have not been offended, so Jessica has no grounds for reporting it
  3. Alex doesn’t mean any harm, so Jessica should get over it
  4. Jessica should demand that Alex be fired for continuing to make the jokes after she asked him to stop

Answer

This is the correct option. Recurring unwanted behavior that has a negative impact is likely to be considered harassment, and Jessica should discuss the situation with her manager.

This option is incorrect. Whether others are offended or not should have no bearing on whether Jessica feels offended. If Jessica is uncomfortable with the jokes, she should discuss the situation with her manager.

This option is incorrect. Jessica is not obliged to put up with behavior that she finds offensive. She has the right to a respectful workplace.

This is an incorrect option. The situation may be able to be resolved without resorting to such harsh measures, and in any case, the company will decide what, if any, sanction Alex needs to face.

Correct answer(s):

Option 1

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Protection of Company Information 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Protection of Company Information

[Marco is being interviewed.] MARCO: Nathaniel and I go way back. We both cut our teeth at Streft Advisors. We built that team from the ground up and saw some really great success over the years. We definitely felt the loss when he left to work for Dytton, but I understand - he had to do what was best for his family and career. They’re one of the largest consulting firms in our field and you just don’t pass up an opportunity like that.

NATHANIEL: [Nathaniel is being interviewed.] Marco’s always been a good friend. I knew that even after I left Streft Advisors we would still be close. We used to play basketball at least once a month until… well… It was just nice to have someone to confide in about my new position. I was happy at Dytton but adjusting was…tough.

MARCO: Nate and I were finishing up a basketball game when it happened. I could tell he was a little off, he seemed tired and a little distant. Finally I just flat out asked him what was wrong.

NATHANIEL: I was having trouble finding my footing and with the new baby I was barely getting any sleep. Things were looking better though. I told Marco I’d begun adapting some of our old training documents that we developed at Streft Advisors together. They were really helping me gain traction with my team. I was surprised by the reaction I got.

MARCO: I was floored when Nathaniel told me that he was using our old training documents at his new job. Yes, it was our team that created them and pushed for the research to be done, but that doesn’t change the fact that those documents are clearly Streft Advisors’ IP. I felt like he crossed over a line. He stole our work for Dytton’s benefit… But Nate wasn’t seeing it that way.

NATHANIEL: Yeah… I was upset. I thought Marco would understand that those documents were mine too! We’d put together all of that research, why wouldn’t I continue to put it to good use?

MARCO: Nate didn’t seem to understand that even if we did most of the work. Streft committed thousands into research and data collection to get those documents made. It wouldn’t be fair for a competitor to just benefit from all that work. He wasn’t hearing any of it though.

NATHANIEL: It got really heated. I was opening up to my friend about my problems and I felt like he was giving me a lecture. In the end it probably wasn’t a good idea to storm off like I did. When my boss at Dytton asked where my numbers were coming from, and found out that they were developed at my time at Streft, I was almost fired. I was told that using those documents could get Dytton sued. Marco was only looking out for me. I should have listened.

MARCO: Nate reached out to me a few weeks later and apologized. I felt terrible about the whole situation. I mean I know he was struggling, and I wish him the best, but he should have known that what he was doing wasn’t fair to the team that he left.

Skillsoft Page Transcript

Types of Intellectual Property

The intellectual property and confidential information that we, as a company, create, use, and store is among our most valuable assets, so it’s essential that we all work together to keep it safe.

Intellectual property includes a wide variety of assets. Click the types of intellectual property to learn more about each one.

Copyrights

Protect original works of authorship, giving authors and copyright owners exclusive rights to publish, produce, reproduce, adapt, distribute and sell their work and to stop others from using it without permission.

Patents

Protects original or new inventions, and can prevent others from making, using, or selling an invention without the inventor’s or patent owner’s permission.

Trademarks

Identifiers of goods, and in some jurisdictions, also of services and their trade origin. They include words, phrases, slogans, symbols, logos, designs, graphics, sounds, and colors.

Service Marks

Like trademarks, are identifiers, but service marks relate specifically to services rather than products.

Trade Secrets

Types of confidential information that a business keeps secret to give it a competitive advantage and is commercially valuable. They can include formulas, ingredients, and processes. It can also include things like customer details, business strategies or plans, pricing information, company financial data, market research and analysis, organizational structure, compensation information, and other personnel details.

Skillsoft Page Transcript

Your Responsibility with Confidential Information

As an employee, you need to protect the company’s confidential information by ensuring it is not disclosed, either deliberately or accidentally.

For example, sharing customer information on a social media site such as Twitter would be deliberate disclosure. It’s also important that you don’t disclose confidential information by accident – for example, by discussing details of company financial data where it can be overheard by outsiders.

Just as we expect our employees to protect confidential information, we as a company respect the confidential information of our competitors and customers.

We’re committed to obtaining and using market information only in legal and ethical ways.

Skillsoft Page Transcript

Tips for Protecting Confidential Information

Click the options to learn about a few tips which can help you protect our confidential information.

Remember: It's your duty to protect the company's confidential information and this continues even after you leave your employment.

Make sure you know what information you handle is considered confidential.

Within the company, share confidential information only with colleagues who have a business need to know the information, and before sharing, verify that the person is entitled to access that confidential information.

Don’t share confidential company information with anyone outside the organization, including family or friends.

Don’t discuss confidential information anywhere you may be overheard.

Follow the company’s security procedures when transmitting, storing, and disposing of confidential information.

Don’t request confidential information from an employee about a former employer.

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Knowledge Check: Protection of Company Information

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Tyrell’s squash partner, Lise, works for one of his company’s major competitors. Click here to find out more.

Select the statement that describes the situation accurately.

Options:

  1. Tyrell should mention to Lise that she should be more careful about her conversations, and then forget about it
  2. Tyrell is justified in making use of the information since he didn’t seek it out on purpose
  3. Since Tyrell’s company could benefit financially from the information, Tyrell should pass it on to his manager
  4. Tyrell should tell Lise what he heard and ask her to cooperate with him on coordinating pricing for the bid in return for not disclosing the information

Answer

This is the correct option. Just as Tyrell’s company considers its pricing information confidential, he should respect the confidentiality of the competitor’s operations.

This option is incorrect. However Tyrell got hold of the information, it remains the confidential information of another company.

This option is incorrect. Tyrell should not share the confidential information with anyone else.

This is an incorrect option. Tyrell should not try to make use of the confidential information to blackmail Lise.

Correct answer(s):

Option 1

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Business Ethics 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Business Ethics

[Paul is being interviewed.] PAUL: Chris and I go way back, even before we worked at Qenel. We have a great rapport…

CHRIS: Paul’s a big talker, it’s part of the reason why we get along so well. I’m a good listener, he’s a great story teller. [Chris is being interviewed.] So when he hit me up over text and asked if I wanted to ride-share to the airport, I was game.

PAUL: Usually I can tell Chris anything, He’s sharp and he’s given me some pretty sound business advice in the past, which is what made me think that he could help me. He's my friend.

CHRIS: We’re stuck in traffic and Paul is being quiet, so I know something’s off, out of nowhere he hits me with it.

PAUL: Sales in this industry is brutally competitive, so I’m not trying to throw stones here. But… My boss has started doing some pretty shady stuff to close accounts recently.

CHRIS: He tells me his boss is promising things that aren’t even remotely true. Timelines and ship dates that are simply…fabricated. He’s doctoring their lead-time reports to make it seem like we can get their product to them 6 months sooner than our most conservative estimates.

PAUL: I mean… he closes deals… it’s hard to argue with that. It’s just that… we’re in healthcare. The people who use our product need it. I don’t know if what he’s doing is legal, let alone right, customers will get the product eventually.

CHRIS: I called my boss the second I left the car. I panicked and I didn’t end up telling him, but I wanted to…I just didn’t know what to do.

Skillsoft Page Transcript

Our Standards of Ethical Conduct

As an organization, we’re dedicated to maintaining the highest standards of ethical conduct in all that we do.

We’re committed to honesty and integrity in all interactions, and we expect our employees to be just as committed.

Skillsoft Page Transcript

What We Expect of Our Employees

As an employee, your actions reflect on the company as a whole, so we expect our employees to take responsibility for conducting themselves in a way that’s consistent with our values.

Click the options to learn about our employee expectations:

Follow the law at all times and act with honesty, fairness, and good judgment.

You’ll make decisions that reinforce our reputation for integrity.

Treat others with respect and dignity.

Be familiar with our policies and procedures, and ask questions if you need help.

If you see or suspect any violation of our policies, procedures, or code of conduct, report it promptly so that we can help to ensure our values are being upheld.

Skillsoft Page Transcript

Our Commitment to You

In turn, we’re committed to providing a work environment in which you have the opportunity to thrive and achieve professional success, in the confidence that you, too, will be treated with respect and dignity by your colleagues and managers.

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Knowledge Check: Business Ethics

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Lucy is a sales manager for a software company. Click here to find out about a conversation she has with a client.

Select the statement that describes the situation accurately.

Options:

  1. Lucy should fairly explain the benefits of both offerings to Afra, and discuss her business needs as they relate to the features
  2. Lucy has a responsibility to make the most profit for her company that she can, so she needs to make the sale quickly
  3. Lucy should refuse to make the sale since she knows Afra doesn’t need the higher-spec product
  4. If Lucy is uncomfortable making the sale, she should pass Afra on to another salesperson in her company

Answer

This is the correct option. The ethical thing to do is to make sure Afra has the full information before she makes her decision.

This option is incorrect. Lucy owes it to her company to make sure she conducts herself ethically. Besides, even if it might cost them one sale, it will gain the company customer loyalty.

This option is incorrect. In the end, it’s up to Afra whether or not she wants the product. Lucy’s responsibility is to make sure she provides all the information needed, and doesn’t try to trick Afra into a sale.

This is an incorrect option. If the sale is unethical to make, then it would still be unethical if another salesperson made it. Lucy should decide on a course of action herself.

Correct answer(s):

Option 1

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Promoting the Reporting of Misconduct 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Promoting the Reporting of Misconduct

[Rosa is being interviewed.] ROSA: My name is Rosa, and I’m a Warehouse Technician with Plangents. Yeah, I remember that day perfectly, which is kinda honestly surprising given the circumstances… We were in the middle of the pre-holidays push – so a busy, busy time. It was a good day so everybody’s feeling solid coming off shift. Anyways, I’m getting ready to leave and that’s when I run into Mark and Olive.

MARK: [Mark is being interviewed.] At the time I’d only been a Warehouse Technician for about…six months? I was pretty green, but, like a lot of newbie employees, Olive took me under her wing.

ROSA: I’d definitely say Olive was a mentor to me when I first got to Plangents. She showed me the ropes, taught me how to assert myself on the floor…over time we became friends, I’d even say good friends. But – I don’t know – I could just tell that this new hire was uncomfortable around her.

MARK: I was thankful when Rosa showed up. I mean she just kinda strolled up and made some joke to Olive, which definitely defused the situation, I’d say.
After that we all made small talk, and then, you know Olive gave us both hugs, and then she left. And as soon as Olive was out the door, Rosa turned to me and gave me this look.

ROSA: I mean, I’m no idiot. I knew something was up. I just told him, “Hey man, look I know you’re new, but you’re still part of the team. Let me be a good team member - tell me what’s going on.”

MARK: I really, really didn’t want to say anything. I mean I just got this job, I Iove this job. I just don’t wanna cause any problems! But Rosa wasn’t having it. She said that whatever it was, I wasn’t gonna get in trouble. She said that I just needed to be honest and she’d take care of the rest. So…I told her everything.

ROSA: Mark launches into this whole story; apparently he arrived early that morning – wanting to get a head start on a few things. But when he gets there, he runs into Olive…

MARK: Olive was bringing a piece of equipment into the warehouse. But, the weird thing was, the equipment was clearly broken.

ROSA: When Mark approached her, Olive, to her credit, told him the truth. She’d brought the equipment home without permission, broke it, and now she was…returning it.

MARK: She mentioned that that equipment had been falling apart for years and that she had just had some bad luck using it. She didn’t see the sense in her having to pay for it. And she made me swear not to tell a soul about it. Said that she liked working with me and that she didn’t want to make my job hard. I told her that I have to think about it.

ROSA: And when I’d run into them just then, Olive was trying to “convince” him again. I could hardly believe it. I didn’t WANT to believe it. But the look on Mark’s face told me everything I needed to know.

MARK: I told Rosa I didn’t know what to do. I mean Olive had always been so nice to me, and I knew everyone, including Rosa, loved Olive. I also didn’t want to lose my job! I said that, you know If this ever got back to the higher ups that I knew and didn’t say anything, I’d be screwed. And after I got done saying all of that she just… she had this long pause.

ROSA: I froze a bit, not gonna lie. I mean…we’re talking about Olive. My good friend, my mentor: If Mark reported this, I knew she could – no, I knew she would get in trouble. Maybe worse. But…I also knew what she did was wrong.

MARK: The first thing Rosa said when she started talking again was… “You’re not gonna get in trouble. There won’t be any retaliation. You did the right thing.” I was beyond relieved.

ROSA: I’m not gonna lie and say it was easy, but in the end the decision comes down to one thing: principle. If you let one instance like this slide, even if it is a good friend, what’s next? How long until the place you love working at becomes a place where you don’t feel welcome – or worse - what if you don’t feel safe? I couldn’t take that chance. I couldn’t.

Skillsoft Page Transcript

Promoting Reports of Misconduct

We’re committed to creating an environment in which every employee feels comfortable raising concerns or reporting any misconduct they observe in the workplace.

Reporting misconduct is good for the whole company, since it can help bring issues to the attention of management and allow the organization to respond.

Skillsoft Page Transcript

Protection from Retaliation

We don’t tolerate retaliation of any kind for reporting misconduct.

Any employee who makes a genuine report or disclosure of information related to misconduct will be protected from negative consequences related to that report or disclosure. This protection also applies to employees who participate in an investigation of misconduct, discrimination, harassment, or other employment-related wrongdoing.

Protecting employees from retaliation is not only the right thing to do, but it also ensures that employees are more likely to report misconduct, which will enable the organization to respond swiftly when things go wrong.

Skillsoft Page Transcript

What to Do if You Witness Misconduct

If you witness misconduct or uncover evidence that you believe indicates that misconduct has occurred, you should report it to your manager immediately.

If you don’t feel comfortable approaching your manager, you can speak to another manager or a member of HR.

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Knowledge Check: Promoting Reports of Misconduct

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Our company has a policy of nonretaliation.

Select the employees who are protected under this policy.

Options:

  1. An employee who makes a false report of misconduct in retaliation for a perceived slight
  2. An employee who discloses they saw another colleague being harassed
  3. An employee who participates in a discrimination investigation but doesn’t believe discrimination took place
  4. An employee who discloses that her manager has made sexually suggestive comments to her

Answer

This option is incorrect. The company’s practice of nonretaliation only protects employees who make genuine reports. Seeking revenge by fabricating a report would likely result in consequences for the employee who did it.

This a correct option. This employee would be protected for disclosing what she witnessed.

This a correct option. This employee would be protected from retaliation for participating in the investigation, whatever their beliefs about the outcome.

This is a correct option. Whatever their level in the organization, an employee cannot be retaliated against for disclosing harassment.

Correct answer(s):

Option 2
Option 3
Option 4

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Gifts, Gratuities, and Entertainment 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Gifts, Gratuities, and Entertainment

[Yameena is being interviewed.] YAMEENA: It had been a really long week. We had finally crossed the finish line on releasing a new product and everyone was ready for the weekend. I was packing up to go home, but wanted to stop by and congratulate Lincoln. He was able to secure a rate with our materials supplier that was pivotal in helping our team stay on budget. So I get to Lincoln’s office and he looks…beat. Even though he looked like he needed some serious sleep, I could tell he was proud of himself…Then he showed me the watch.

LINCOLN: [Lincoln is being interviewed.] Yeah… it was definitely a tough week. It was only that morning when the contracts for the raw materials were finally sent over from our supplier Procordium. Some of the details got a little hairy, but I have a great relationship with our contact and everyone was able to walk away from the deal happy.

YAMEENA: Lincoln seemed really excited about the watch, but to be honest, seeing it deflated my cheery mood pretty quickly.

LINCOLN: In my conversations with the Procordium rep, I had mentioned I collect watches as a hobby. I didn’t think anything of it, but when the contracts were sent, the watch was there with a note. “Here’s to shipping on time”. This watch was something else. I’d seen it go for quite a lot on some collector sites. The gift was totally unnecessary, but I was…I don’t know, touched?

YAMEENA: I tried to explain that receiving gifts from our vendors goes against company policy. But he wouldn’t listen.

LINCOLN: I didn't think it was a big deal. It wasn’t like the watch was a factor in closing the deal with Procordium. Yameena said it was important that I return it, but I couldn’t just give it back. That relationship is important and saying, “Thanks but no thanks” would be a slap in the face, right?

YAMEENA: Lincoln was pretty adamant about not returning the watch. I told him I wouldn’t report him or anything. It was his responsibility to report the gift to our team lead, but in the end it didn’t matter. Two weeks later Lincoln was let go. Turns out someone else caught wind of the watch and reported it to our boss.

LINCOLN: I wish I could go back and change how I handled things. I always thought the things that I received from our vendors and clients were all part of a healthy business relationship. I never let these gestures affect my decisions in closing contracts, but that’s not the point.

YAMEENA: When they investigated further they found out Lincoln had been receiving these kinds of gifts for years. Dinners, golf clubs, even a few concert tickets. Always small, always under the radar. At the time I don't think Lincoln understood why what he was doing was wrong. It’s such a shame.

Skillsoft Page Transcript

Gifts, Gratuities, and Entertainment

Offering or accepting gifts, gratuities, or entertainment can create a conflict of interest, or the appearance of one, between an employee’s personal interests and their responsibilities to the company.

To make sure this doesn’t happen, employees should never accept gifts, gratuities, or entertainment from anyone they believe to be attempting to influence the company’s business decisions.

Click the options to see some examples of someone that might influence a business decision.

Suppliers or vendors

Potential suppliers or vendors

Government officials

Any other person who might be seeking influence

Skillsoft Page Transcript

Business Entertainment

We understand that business entertainment is sometimes important in strengthening working relationships among our employees and those with whom they transact business on the company’s behalf – meals, sporting events, and other social outings can be the glue that holds a business relationship together.

Employees are permitted to offer or accept reasonable business entertainment that’s related to legitimate business purposes, in compliance with our policy. To make sure you know what’s appropriate and what’s not, consult our company’s policy for more information.

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Knowledge Check: Gifts, Gratuities, Entertainment

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Which statement properly describes our business entertainment and gift policy?

Options:

  1. Our company does not impose a blanket rule prohibiting the offer or acceptance of reasonable business entertainment related to a legitimate business purpose
  2. Our company’s employees are never to offer or accept business entertainment such as meals or sporting events
  3. Our company’s employees can accept gifts only from vendors
  4. Our company’s employees can offer gifts and business entertainment, but not accept them

Answer

This is the correct option. Although employees should avoid accepting gifts intended to influence their decisions, the company recognizes that meals, sporting events, and other social outings can play an important role in furthering working relationships. So, reasonable business entertainment is acceptable if it meets the requirements of company policy.

This option is incorrect. In some circumstances, it is acceptable to offer or accept reasonable business entertainment as long as it is aimed at furthering business relationships rather than influencing decisions.

This option is incorrect. The intention and extent of what’s given is more important than the source. Some reasonable business entertainment, such as meals and sports events, may be acceptable, but other gifts are not, depending upon whether they are aimed at influencing business decisions or simply building relationships.

This option is incorrect. Offering or accepting gifts can both be inappropriate, and both should be avoided to prevent the appearance of conflict of interest. Giving or accepting reasonable business entertainment is allowed, but it must align with company policy.

Correct answer(s):

Option 1

Skillsoft Page Transcript

Question

A supplier involved in a competitive bidding process to provide services to the company offers a gift to you, the procurement manager.

Select the circumstances in which it would be permissible to accept the gift.

Options:

  1. Never
  2. If the other suppliers involved in the bid don't know that the gift was offered
  3. When all the other suppliers have also offered gifts
  4. Only if you're sure it won't influence the bidding process
  5. If your manager approves the gift

Answer

This is the correct option. It's never OK to accept a gift from a supplier who is bidding for the company's business. Doing so would create the appearance – if not the reality – of influence in the decision process. In order to avoid any suggestion of influence, it is absolutely essential to refuse any gifts offered by a supplier in this circumstance.

This option is incorrect. Accepting the gift would create a conflict of interest even if the other bidders never found out.

This option is incorrect. Being offered gifts by all the suppliers would just compound the problem. This wouldn’t make it right or acceptable under our policy.

This is an incorrect option. Your acceptance would still give the appearance of a conflict of interest.

This is an incorrect option. A manager's approval in this situation doesn't make it right.

Correct answer(s):

Option 1

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Promoting Diversity and Avoiding Discrimination 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Promoting Diversity and Avoiding Discrimination

[Janis is being interviewed.] JANIS: I've been at Kariys Architecture for 21 years this fall. Being a part of this company right from the beginning has been really special. That's what makes this so hard for me to reconcile. After the announcement and everything that happened the other night… I just feel lost.

PAT: It was my idea to take everyone out for the announcement. [Pat is being interviewed.] It was a morale booster. Something to get everyone excited about the future of the firm.

JANIS: The bar wasn't my scene, but it was nice to see everybody outside of work. And I was excited! I thought I was a shoo-in for the big promotion.

PAT: "Please give a warm welcome and a big cheer for our newest partner, Esther Brown!"

TIA: [Tia is being interviewed.] Our team is really tight, and everyone loves Esther. She's just a fresh voice you know – brilliant, charismatic; exactly the kind of vibe we're hoping to cultivate moving forward.

JANIS: I’ve had conversations with Pat and Tia about both my career and the future of Kariys. I've devoted most of my adult life to the firm. I thought we were on the same page, so going with Esther – someone who's extremely talented, but so much less experienced… I just wasn’t expecting it.

TIA: Janis... Janis is incredibly competent. She's kind and she is still sharp as a tack. She has been an amazing designer for us since the beginning, and she helped us get to this point. But looking at the long-term, we just don’t see her in a leadership position.

DIRECTOR: [The director is off-screen.] Did she ask you about it after the fact?

PAT: Yeah, she brought it up that night.

JANIS: Pat made this off-hand joke about my memory starting to go, and that's when it clicked for me.

PAT: I guess no one is happy when they don't get a promotion, but no. I don't think we were unfair to Janis. If anything, we did her a favor. She could do the work, yes, but I think our executive team would be too…

TIA: Energetic?

PAT: Yeah, sure – energetic.

JANIS: I started to realize: 'Oh, they think you're too old!' And then a million other comments they've made over the years snapped into focus.

PAT: You know, we go out after work. We get drinks, we stay up late, we take that time together to mesh, creatively. Janis would hate that. She'd feel out of place around a bunch of younger people. I didn't want to put her in that position.

JANIS: I was focused on my career for so much of my life, I didn't even notice I was older than everyone around me. I was thinking, 'We were all here to do our jobs.'

TIA: We're looking at the next 5, 10, 20 years of our company here. I mean what is Janis doing then? Taking her grandkids to the park? I mean I totally want her to have that chance; I'm sure it'd be lovely–

PAT: At the end of the day, none of our feelings matter. It just boils down to what is best for the firm.

JANIS: I'm not 'infirm', I'm not… dying! I'm not even really thinking about retirement – I love what I do! I wanted to spend the rest of my career at Kariys. Now it feels like they're just waiting to throw me away.

Skillsoft Page Transcript

A Culture of Diversity and Inclusion

We’re committed to avoiding discrimination in the workplace, whether it’s in recruitment and hiring, compensation, benefits, training, promotion, or termination of employment.

We have a desire to do more than just follow anti-discrimination law.

We know that discrimination is a barrier to attracting and hiring the most qualified, talented, and passionate individuals, and we know it can cause dissatisfaction among employees once they’re on board. It’s our priority to cultivate a culture of diversity and inclusion.

Skillsoft Page Transcript

A Culture of Diversity and Inclusion

We believe that the diversity of our workforce is a driver of our success.

We operate according to the philosophy that everyone can learn from others. The unique experiences, perspectives, social backgrounds, knowledge, and capabilities of all our employees help each of us to develop, learn, and achieve.

We foster a culture of inclusion, marked by honesty, open communication, and cooperation, in which all employees are expected to treat each other with dignity and respect at all times.

Skillsoft Page Transcript

Maintaining a Workplace Free from Discrimination

To protect this culture, we do everything we can to maintain an environment free of coercion, harassment, intimidation, and bullying in all locations where employees work.

We work hard to create a supportive work environment in which all individuals feel welcomed and valued regardless of their personal characteristics.

Personal Characteristics

  • age
  • race
  • color
  • gender
  • religious affiliation
  • ethnic or national origin
  • disability

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Knowledge Check: Discrimination and Diversity

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

YourWay Airline is a company that prides itself on its diversity and inclusiveness.

Select the statements that this company would likely consider to be true.

Options:

  1. It expects employees to always treat each other with dignity and respect
  2. It wants to do more than just follow anti-discrimination law. It wants to set standards
  3. It believes that having similar backgrounds helps create a cohesive company
  4. It prefers that its employees never express disagreement
  5. It believes a company’s culture happens by itself

Answer

This is a correct option. Diversity can only thrive if everyone feels respected.

This is a correct option. Following anti-discrimination law is good and necessary, but truly inclusive companies strive to go beyond the law.

This option is incorrect. A company committed to diversity would understand that the different perspectives that come from different backgrounds help to ensure a company’s success.

This is an incorrect option. In an inclusive culture, disagreement can fuel creativity and success as long as it’s expressed in an open, constructive way.

This is an incorrect option. Inclusive and diverse companies know that it takes effort and commitment to create a positive culture.

Correct answer(s):

Option 1
Option 2

Skillsoft Page Transcript

Question

Diallonics is a company that is committed to promoting diversity in the workplace.

Select the statements that this company would likely consider to be true.

Options:

  1. It considers it a priority to cultivate a culture of diversity and inclusion
  2. It believes that the diversity of its workforce is a driver of its success
  3. It believes that the work is more important than people’s feelings
  4. It confines itself to following the law in each of its locations
  5. It prefers to hire employees who look the same as their existing workforce

Answer

This is a correct option. Companies have to work hard to create a culture of diversity and inclusion. It doesn’t just happen by itself.

This is a correct option. Companies that value diversity believe the unique experiences, perspectives, social backgrounds, knowledge, and capabilities of a company’s employees can help to drive forward achievement.

This option is incorrect. It’s important to create a culture in which people are respected and treated with dignity so that they can do their best work.

This is an incorrect option. Companies that value diversity commit to doing more than just following the law on discrimination.

This is an incorrect option. Inclusive and diverse companies value individuals of all kinds, and don’t use people’s origin or appearance to decide on their worth.

Correct answer(s):

Option 1
Option 2

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Cybersecurity 3

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Cybersecurity

[Rachel is being interviewed.] RACHEL: I’m Rachel. I’m the senior project coordinator at Gleeson Associates. My work involves managing vendors and building supplies using a few different computer programs. I spend most of my day in front of the computer, but I wouldn’t say I’m exactly tech savvy.

DEVON: [Devon is being interviewed.] So there’s a few of us working on a Saturday. We have a huge project due for one of our most important clients. And Rachel comes over with something weird.

RACHEL: I got this strange email from our boss. It was short, from his phone, asking me to proofread a file. I didn’t think twice, I just clicked on the link, but nothing happened. So I called Devon to ask him if he could help open the document.

DEVON: I didn’t really think anything of it, I was buried that day, and I just told Rachel to forward it on over. I figured I’d open it, resave it, and send it back to her.

RACHEL: I didn’t think anything of it, I thought it was just a problem with my phone. So I walked over to Devon’s office to see if he could get it open.

DEVON: I clicked the file without even looking at the email, I was in such a hurry… I don’t even know what happened after that.

RACHEL: A bunch of different windows just started popping up.

DEVON: Firewall prompts were being overridden automatically.

RACHEL: The mouse and keyboard froze.

DEVON: And my heart just… stopped beating. I don’t know what was happening exactly, but I knew it was really bad.

RACHEL: We panicked and we unplugged Devon’s computer - then we immediately thought about all the other computers, that were linked to the same office network.

DEVON: Rachel’s phone was working fine, but when we tried to login to the network portal… both of our passwords failed.

RACHEL: ALL of our data was on that network. All of our client info. All of our financial records. I don’t think I’ve ever felt that sick in my entire life.

DEVON: We were totally helpless at that point. All we could do was call Caleb, our IT specialist.

DIRETOR: [The director is off-screen.] So Caleb, what exactly happened?

CALEB: [Caleb is being interviewed.] Well, the email spoofed Rachel’s boss’ email address and had a document with malware in it, set to autorun. As soon as it had access to our network, it overrode the system controls and locked us out. It was “Ransomware” - one of the newer ones. It totally borked our system.

DEVON: So right against this super important deadline, here we were, locked out of all of our files.

RACHEL: And we couldn’t get them back in time for the meeting. Everything we had worked on for the past year was locked away. Then later that evening, we received an email from the person that made the ransomware. They want 10 bitcoin for giving us back access to our network. And they’re threatening to release confidential client information to the press.

CALEB: That’s just how these breaches happen a lot of the time. It’s not a system exploit or a faulty script. It’s just people who let their guard down.

DEVON: So you’re working on something for weeks or months, and then… everyone's work just vanishes in the blink of an eye.

Skillsoft Page Transcript

Cybersecurity

Most security breaches are the result of human error. For example, an employee clicks a link in an e-mail from an unknown source, or unthinkingly plugs an unfamiliar device into a laptop.

Small, seemingly harmless choices like this can expose the company to a cybersecurity attack that could lead to the theft of sensitive company data or substantial interruptions to the company’s IT networks.

That’s why hackers don’t just target web servers or databases; they also target individuals, who can give them an easy way to get unauthorized access to an organization’s data or systems. As an employee, you need to be on guard.

Skillsoft Page Transcript

Guidelines for Reducing Cybersecurity Attack Risks

To help reduce the risk of a cybersecurity attack, consider these guidelines:

In a Public Place

  • Be aware of your surroundings.
  • Keep an eye out for people who may be able to overhear your phone conversations or view the screen of your PC, tablet, or smartphone.
  • Don’t connect to unsecured wireless networks
  • Never send any company data over an unsecured network.
  • Lock your workstation or other device when you step away, even if just for a moment.

At Home, Office, or Anywhere

  • Be cautious about what you plug into your computer. Malware can be spread through infected flash drives, external hard drives, and even smartphones.
  • Learn to recognize “phishing” scams, whether by e-mail or over the phone, when someone tries to get hold of your confidential information by acting as a trusted authority or contact.
  • Protect your user ID and passwords, and always treat them as confidential information.
  • Never disable or remove security tools such as anti-virus software or firewalls.

The strongest safeguard against a cybersecurity breach is you, so stay vigilant.

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Knowledge Check: Cybersecurity

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Gretchen is out of the office, doing some work at a coffee shop while she waits for a meeting.

Select the actions she should take to mitigate cybersecurity risk while there.

Options:

  1. Lock her laptop when she goes to the counter for more coffee
  2. Stay aware of her surroundings
  3. Avoid connecting to the coffee shop’s WiFi network
  4. Avoid e-mailing confidential data until at a trusted network
  5. Use her tablet rather than her computer to work
  6. Ask the barista to keep an eye on her computer if she steps away
  7. Have conversations about sensitive data over the phone rather than by e-mail

Answer

This is a correct option. If you must leave your device unattended, make sure nobody unauthorized can gain access to it.

This is a correct option. It’s important to maintain situational awareness in public places to make sure nobody can obtain information without you noticing.

This option is correct. Never connect to unsecured wireless networks, since hackers can use them to get access to your data.

This is a correct option. Never send company data over an unsecured network. If you’re not sure, err on the side of caution.

This is an incorrect option. The device on which you work doesn’t necessarily impact the degree of risk you face.

This is an incorrect option. Never allow unauthorized people to potentially access your information.

This is an incorrect option. Talking about sensitive data in public is not a good idea.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4

Skillsoft Page Transcript

Question

Which activities can reduce the risk of a cybersecurity threat?

Options:

  1. Be cautious about what you plug into your computer
  2. Learn to recognize phishing scams in e-mail or over the phone
  3. Protect your user ID and passwords
  4. Never disable or remove security tools
  5. Write down your password and keep it close to your computer so you don’t forget it
  6. Lock your workstation unless you’ll only be gone for a moment

Answer

This is a correct option. Malware can be spread through infected flash drives, external hard drives, and even smartphones.

This option is correct. Phishing happens when someone tries to get hold of your confidential information by acting as a trusted authority or contact, so always double-check before providing information.

This option is correct. Treat your user ID and passwords as confidential information and protect them well.

This is a correct option. Use company-provided anti-virus software and firewalls privately and never try to remove or disable them.

This is an incorrect option. You should avoid keeping your password written down where someone can get access to it.

This is an incorrect option. You should lock your device whenever you leave it, however long you’ll be away.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4

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Accommodating Disabilities 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Accommodating Disabilities

[Gregor holds a sticky note with his name on it. He enters a dark room and turns the lights on. The room is full of people welcoming him back.] GROUP: Surprise!

GREGOR: Oh. You guys are killin' me!

MARCUS: Man of the hour.

GREGOR: Ah. This is too much!

MARCUS: Good to have you back buddy. How's the back treating you?

GREGOR: Oh, it's good, it's good. Uh. Surgery went well and the physical therapy is helping a lot. I feel good as new.

CLARA: Well I'm happy to hear it. This place just wasn't the same without you.

MARCUS: Don't believe her Greg, she's just happy you're here to pick up her slack.

CLARA: Huh! Your words not mine! Welcome back bud.

[Clara is working in an office. Marcus enters.] You see these new gear requests? I swear every month they get more and more ridiculous.

MARCUS: What, did Caroline ask for her "candy apple soap" again? I told her we're stuck with the pink stuff they send us.

CLARA: No, I think we took care of that last time. Uh, Gregor put in for a new vacuum. Our vacuums are only like four years old!

MARCUS: Oof. That's a no go. He wants a standing vac? The backpacks are way more efficient.

CLARA: Well it doesn't matter anyway because we don't have room in the budget for purchases that big. So into the denied pile it goes.

MARCUS: [Marcus walks along a hallway. Gregor is using a backpack vacuum.] Hey! Gregor.

GREGOR: Hey Marcus.

MARCUS: How you holding up?

GREGOR: Ah, well, you know. Hanging in there. My back makes me move a little slower, but I know I'm still the best bet at you keeping this whole place clean.

MARCUS: Well let me know if there's anything we can do for you. Wouldn't want you to lose your number one custodian spot!

GREGOR: Well, now that you mention it. Uhm… that standing vacuum that I requested sure could save me a lot of trouble. Uhm, Doc says that I need to try and lose weight off my back for now, and, well, these backpacks, they make me feel like I'm being squished.

MARCUS: The budget's tight, but I promise you, Clara and I will give your request another look.

GREGOR: I know. I, I, I'll manage. I better hop back to it. I'll see ya Marcus!

MARCUS: Yeah… See ya.

CLARA: [Marcus is working in the office. Clara enters.] Wow you're here early for once. What you working on? The procurement requests? I thought we were done with those.

MARCUS: I wanted to talk to you about Gregor's request for the standing vac.

CLARA: What about it? Our vacuums work just fine, we can't afford it, end of story.

MARCUS: I don't know Clara. I saw Gregor struggling with the backpack vacuum yesterday. Seems like since his surgery those things are really tough on his back.

CLARA: I mean I hate that for him, but we can't just magically make room in the budget.

MARCUS: I think we should direct this to HR for guidance. It's clear that Gregor might have a valid accommodation request. He's had surgery, a new vacuum could be what Gregor needs to perform his job more effectively. We should make the company aware of this.

CLARA: Well, why didn't Gregor bring up the disability accommodation when he filed the request?

MARCUS: Maybe he didn't know he needed to. It's our responsibility to make sure that our people can continue to work safely and for Gregor, this vacuum is part of that.

CLARA: Yeah! I hear you. I think you're right. I'll talk to Gregor and see if we can get the paperwork started by the end of the day.

MARCUS: Thanks Clara, I know it's gonna mean a lot to him. [Gregor holds a sticky note with his name on it. It was attached to a lightweight standing vacuum.]

Skillsoft Page Transcript

Ensuring Equal Access

Our company is committed to finding and retaining top talent who can contribute to an innovative and diverse work environment. To that end, it’s important to ensure equal access to the workforce for all applicants and employees, including those with physical and mental disabilities.

This commitment starts with following all applicable laws against employment discrimination, including providing reasonable accommodations for both applicants and employees. For job candidates, this means removing barriers that might hinder a disabled applicant. For employees, this means providing what they need to perform their essential job functions. Finally, we want to ensure equal opportunities for career advancement.

Skillsoft Page Transcript

Supporting Equal Access and Accommodations

It’s important that all employees understand and commit to supporting equal opportunities and accommodations.

  • The company will not discriminate against people with disabilities during the recruitment and application process. This includes the ways opportunities are advertised, the interview process, and the selection process.

  • We have zero tolerance for any bullying or harassing behavior toward applicants or employees with physical or mental disabilities.

  • We’ll consider all requests for reasonable job adjustments. These can include things like alterations to the workplace, adjustments to work schedules or job designs, and assistive equipment if needed.

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Knowledge Check: Accommodating Disabilities

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

What are two reasons for making reasonable adjustments to accommodate disabilities in the workplace?

Identify the reasons for making reasonable adjustments.

Options:

  1. To improve the equity and fairness of the hiring process
  2. To require employees with disabilities to perform their jobs in the exact same manner as their colleagues who do not request accommodation
  3. To give applicants and employees with disabilities a special advantage over those who do not
  4. To allow employees with disabilities to perform essential job functions

Answer

This option is correct. Accommodations can improve the fairness of the hiring process for applicants with disabilities.

This option is incorrect. Accommodations aim to help employees with disabilities perform the essential functions of their jobs. Adjustments such as modifications to the workplace, changes in work schedules or job designs, or the use of assistive equipment can achieve this.

This option is incorrect. The purpose of disability accommodation is to foster an equitable hiring process, promote fairness for all employees, and remove a disabled person's disadvantage.

This option is correct. The purpose of disability accommodation is to foster an equitable hiring process, promote fairness for all employees, and remove a disabled person's disadvantage.

Correct answer(s):

Option 1
Option 4

Skillsoft Page Transcript

Question

Suppose an employee, Marie, has requested reasonable workplace accommodations for a disability that affects her vision. Which two items might these include?

Identify the possible accommodations for Marie.

Options:

  1. Special access to accelerated training and development programs
  2. New assistive equipment to aid her in performing her essential work functions
  3. Improvements to signage and accessibility to facilities for people with low vision
  4. Preferential treatment in scheduling and performance reviews

Answer

This option is incorrect. The purpose of disability accommodation is to foster an equitable hiring process, promote fairness for all employees, and remove a disabled person's disadvantage.

This option is correct. Accommodations aim to help employees with disabilities perform the essential functions of their jobs. Adjustments such as assistive equipment can achieve this.

This option is correct. Accommodations can remove possible disadvantages to people with disabilities in the workplace by making adjustments or modifications. This helps promote fairness for all employees.

This option is incorrect. The purpose of disability accommodation is not preferential treatment; it is to create a more equitable environment that can remove a disabled person’s disadvantage.

Correct answer(s):

Option 2
Option 3

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Accounting and Financial Integrity 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Accounting and Financial Integrity

[Thalia is being interviewed.] THALIA: Hi, my name's Thalia and I'm the executive assistant at the Managec Group. As the executive assistant, part of my job is doing supply runs – just making sure we have all the little things that keep the office moving. I'm talking things like – papers, pens, binders… Oh! And I buy a surprising amount of staplers, sticky notes, which isn't all that surprising, and envelopes… among other things. Because of how hard I work and how much I work… sometimes it feels like my runs are the only time I have to go to the store, you know? Sometimes I have to grab a few things for myself at the same time I'm buying things for the office.

CAROLINE: [Caroline is being interviewed.] Hello, my name is Caroline, I'm the office manager at Managec Group…Thalia is my direct-report. How would I describe Thalia? I'd say she is… industrious, quick-witted, and a self-starter. Yes, we put a lot on her. I know firsthand, actually – I was an executive assistant here, too, before I got promoted. I remember it being tough then, and we ask arguably even more of our EAs now.

THALIA: Yeah, the supply runs are just a small piece of the job. There's more menial tasks like: restocking supply areas, coordinating schedules, planning executive meetings, that sort of thing. But, one of the big reasons why I took this job is just how dedicated Managec is to internal promotion. During my interview I mentioned I was interested in working in PR. So, in the last few months I've had the opportunity to work on some projects with the PR team, which has been awesome!

CAROLINE: Thalia works hard. I knew she'd be an asset to the PR team. She remained as diligent as ever with her executive assistant responsibilities. In some ways, she was doubling her work. And it was around this time that I really started to notice some… abnormalities around Thalia's credit card statements.

THALIA (VO): I remember I'd been working late all week helping the PR team draft a major presentation for a company-wide campaign. Huge opportunity – felt like a "prove yourself" moment. Even so, I made sure to let Caroline know my card statement was ready for review, same as always.

CAROLINE: Usually, I just give the statements a cursory glance, mostly to make sure the costs stay under the $25 limit we set for receipt requirements. But this time, I noticed Thalia had been on more supply runs than normal, and they're all just a few cents short of $25. Some even on the same day. I dug deeper. All of Thalia's expenses over the last few months – really since she started assisting the PR team – were toeing that $25 line. That was a red flag.

THALIA: I got a ping from Caroline on our messaging system asking if I could swing by her office.

CAROLINE (VO): I asked her point blank if she could explain herself. Why were all her expenses so close to the limit? And why so many charges this past week? Did she even realize what she was doing?

THALIA: Yeah, I'd say I was hurt. Like I said – I barely had time to go home, much less go grocery shopping. It was all stuff I needed, and I was keeping it all under the limit… is that really so bad?

CAROLINE: I get where Thalia's coming from. I remember going on those runs. Having those same thoughts. BUT, if she'd asked rather than taking it upon herself to solve the problem with some loophole accounting, we could've helped her. I could have helped her. Worked out a bonus, an after-hours stipend, working meals at least. I don't know…

Skillsoft Page Transcript

Accuracy in Records and Reports

You may encounter many different types of business records and financial information in your work, including invoices, purchase orders, contracts, regulatory reports, and more. Even if your job doesn’t directly involve financial records, you will likely encounter time sheets, expense reports, and other records.

It is essential that records are accurate and comply with financial reporting regulations in all the locations where we conduct business. Companies rely on accurate records and reports to make strategic business decisions, and accurate financial records are vital for budget decisions. There are also legal and contractual requirements for accurate financial reporting imposed by external stakeholders such as government and tax authorities, credit rating agencies, audit firms, and financial institutions.

Skillsoft Page Transcript

Guidelines for Records and Reports

Your role and responsibilities may affect the types of records you encounter, but there are some guidelines that apply to everyone:

  • Create and maintain complete, accurate, and timely records and accounts for all company transactions.

  • Provide accurate and timely financial information for internal recordkeeping.

  • Make sure all financial reporting is consistent with actual company performance.

  • Always follow the company's revenue recognition policies and requirements.

  • Retain all financial records according to the company’s record retention policy and schedule.

  • Be conscientious with expense approval authority. Request expenditure approval only for legitimate purposes and provide all relevant documentation.

  • Immediately report any inaccuracies, errors, misstatements, or suspicious entries you may discover.

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Knowledge Check: Accounting and Financial Integrity

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Why is it important to ensure the accuracy and integrity of the company's business records and financial reports?

Identify the reasons for ensuring accuracy and integrity.

Options:

  1. The company relies on these records and reports for making strategic business decisions
  2. The company must have accurate financial records to make budget decisions
  3. External stakeholders and authorities impose requirements for financial reporting
  4. Auditing is unnecessary when records and reports are accurate
  5. The company can exploit accounting loopholes only when it knows the right way of doing things

Answer

This is a correct option. Accurate financial and business information is required for effective decision making.

This option is correct. For example, accurate information can help with decisions about reducing costs and allocating the budget.

This is a correct option. Our records and reports must be accurate in order to remain compliant with financial reporting standards and regulations that may be imposed by government and tax authorities, credit rating agencies, audit firms, and financial institutions.

This option is incorrect. While everyone's commitment to ensuring the integrity of our business records and financial reports is essential, auditing is still necessary to confirm we are consistently delivering on that commitment.

This option is incorrect. Exploiting loopholes could violate our policies and could be illegal.

Correct answer(s):

Option 1
Option 2
Option 3

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Anti-Money Laundering 3

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Anti-money Laundering

[Gretta is sitting at a desk in an office, opening mail. Then she video calls Tim.] GRETTA: Hey Tim. I just got the payment from the deal you closed earlier this week with Zoflina.

TIM: [Tim is in a home office.] Already? Amazing! That was fast.

GRETTA: Yeah, congratulations on the deal, it's a big one!

TIM: Thanks. It completely fell in my lap, I only pitched them last week.

GRETTA: And the client's name is Zoflina, right? That's who's being billed on our invoice. They're in California.

TIM: That's right.

GRETTA: This is why I'm calling. I have a check here from a company called Gleeson Associates. It's the right amount to match our Zoflina invoice, but it's not a check from Zoflina. It's a third-party international check.

TIM: So what? Are you worried it's going to bounce or something?

GRETTA: I'm not worried per-se, but this is highly irregular, Tim, especially for such a big amount of money. I'm gonna have to explain the source of funds to the bank.

TIM: I don't know what to tell you. I'm sorry for closing a huge deal…

GRETTA: You're seeing dollar signs, but I'm seeing so many red flags, I feel like I'm on a bad first date.

TIM: Why are you so worried, can you just get us paid please?

GRETTA: I'm worried this is a scam to launder money. If I'm right, we can be in trouble, if I'm wrong… Let's just see what Linda thinks. [Gretta phones Linda.]

TIM: She's off today, her kid has a thing.

GRETTA: I don't care, and she won't either.

LINDA: [Linda is in her car.] Hey, what do you need?

GRETTA: Linda, it's me and Tim. We've got a check here for the deal Tim just closed, paid for by an out-of-the-country third party paying company. They verified the amount on the check, it just feels weird to me, and I wanted to get your take on this.

LINDA: What does the client say about this?

TIM: Nothing yet, I haven't spoken to them since we signed the deal yesterday.

LINDA: Tim, take two seconds and give them a call, this is a big account. I'll hold the line, I have a few minutes.

TIM: Fine.

LINDA: I'm waiting in line at carpool.

TIM: Why do you both hate money?

[Tim calls Leon.] Hey, Leon, it's Tim. How are you?

LEON: [Leon is at a desk in a dark room.] I'm good, thanks. How can I help you? Uhm, I'm sort of in the middle of something.

TIM: I won't keep you long, accounting is giving me grief because your invoice got paid by a different company, some place called Gleeson Associates. Do you know anything about this?

LEON: Oh, oh sure, they're our sister-company. They're one of our business partners. They owe us a good bit of money, so, so we're just settling up this way. Was there a problem with the check they sent? Please tell me it went through okay?

TIM: No, there's not a problem, we haven't even actually processed the payment yet. It set off so many red flags our bean counters felt like they were at a matador convention…

LEON: Yeah. Yeah. Yeah. Understood. Uhm, this doesn't present any delays, does it?

TIM: Not at all, we'll get that payment processing today! [Gretta and Linda shake their heads incredulously.]

LEON: Great. Great, thank you.

TIM: See there's an easy explanation for this!

GRETTA: The relationship between these companies is very confusing, Tim. If we can get them to provide our paperwork, and provide a legit source of funds, we can be sure that nothing illegal is happening here.

LINDA: Guys, I have to run, I'm up next in carpool. Gretta, I appreciate the diligence and you're right…nothing happens until we get the documents we need. But once we have them, please get us paid.

GRETTA: Sorry Tim, but when it comes to red flags, I'm practically the world record holder in the sport of noticing them!

TIM: My matador joke was better than both of yours. So it looks like I need to awkwardly call the client back that I just hung up with…

GRETTA: Just get the paperwork signed and we can move on with no red flags to worry about.

Skillsoft Page Transcript

Recognizing Suspicious Transactions

The term “money laundering” refers to activities used to hide the real sources of money obtained from illegal activities. This makes it easier to introduce the money into the financial system without raising suspicion. For example, criminals involved in drug trafficking, terrorist activities, or tax evasion may try to make their proceeds appear to come from a legitimate business so the cash can be deposited into a commercial bank without raising concerns.

In response, laws and regulations have been put in place by governments around the world to prevent, detect, and prosecute money launderers. These laws are referred to as anti-money laundering, or AML, laws.

As an employee, your role is to recognize questionable or suspicious financial transactions that may require enhanced due diligence, and report those transactions according to our company policy. To meet this responsibility you need to become familiar with the red flags suspicious activities – that should trigger more scrutiny of a transaction.

Skillsoft Page Transcript

Red Flags of Money Laundering

Every employee has a responsibility to follow our AML policies, procedures, and protocols. Explore the red flags to learn more.

Customers or suppliers who refuse to provide complete information, or who provide false information about themselves or their operations

Customers identified in our policy as posing an elevated risk, for example those based in a “red list” country which poses a higher risk of money laundering

Customers or suppliers who appear to be acting as agents for another entity but are reluctant to provide information about that entity

Customers or suppliers who try to avoid reporting or recordkeeping requirements

Customers who offer payments in cash or cash equivalents, such as traveler's checks, money orders, and prepaid cash "debit" cards, when noncash payment is the norm

Requests for overly complex payment terms, or that payments be made through an unrelated country or to or from an unrelated third party

A customer or supplier whose office or shipping address is not a physical location

A customer paying in one form, then subsequently requesting a refund of the payment in another form, or a customer paying from one bank account and subsequently requesting a refund to another bank account

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Knowledge Check: Anti-Money Laundering

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Which scenarios involve red flags that should trigger greater scrutiny for potential money laundering activities?

Identify the possible red flags.

Options:

  1. A customer lists its shipping address as a freight-forwarding company in a different country than where it is headquartered
  2. A customer makes a large purchase by credit card and then immediately cancels the order, asking for a refund by wire transfer
  3. A clothing manufacturing company refuses to answer questions about the locations of its operations or provide other details about its business
  4. A long-time customer asks to change its method of payment from the credit card on file to a wire transfer arranged through a bank in the same city as its headquarters
  5. A prospective parts supplier provides more information than you request in order to ensure customer due diligence requirements are met

Answer

This behavior is a red flag for possible money laundering activity. Listing a shipping address as a freight-forwarding company, and not a physical location consistent with the customer's place of business, should raise your suspicion.

This scenario raises a red flag. The request for a refund in a different form than the original payment – particularly as part of an immediate order cancellation – may indicate a money laundering scheme is at play.

A company’s refusal to answer routine questions about operating locations and other common business details raises a red flag suggesting possible illegal activities.

This doesn't appear to raise a red flag. A customer's request to change its default method of payment, even a long-standing one, doesn't in itself suggest a risk of money laundering activities.

This alone doesn't seem to be a red flag. If the prospective parts supplier provided too little information or refused to submit information you requested, that would be cause for concern.

Correct answer(s):

Option 1
Option 2
Option 3

Skillsoft Page Transcript

Question

If you encounter a red flag for money laundering in a particular transaction, what is the best course of action to take?

Select the best course of action.

Options:

  1. Make a note of it, but ignore it unless at least one other red flag occurs
  2. Discuss the red flag with a coworker to determine how serious it is and whether you should report it
  3. Immediately report the red flag according to the company's AML policy

Answer

This isn't the best approach. While it's certainly a good idea to document a red flag if you encounter it, a single red flag is enough to warrant further scrutiny of the transaction.

This isn't the best course of action. The presence of a red flag is enough to warrant an internal report of the issue. Even if you are not 100% certain a red flag exists, it is far preferable to report your suspicion according to the company's process than to overlook it.

This is the best way to respond to a red flag. By reporting what you know, you can ensure the right resources are brought in to conduct appropriate due diligence, and potentially avoid violations of AML law. Even if you are not certain a red flag has arisen, you should never hesitate to report anything that you feel is suspicious.

Correct answer(s):

Option 3

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Outside Communications

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Outside Communications

MRS. GLEESON: We've got the meeting with Fambic coming up next month. [Cary, Matthew, Riley, and Gianna are seated in a conference room with laptops in front of them. They are listening to Mrs. Gleeson, who's leading a team meeting.] So, that's gonna be Cary, Matthew, Ri–

Actually, I'm sorry. That's not Riley. It's gonna be Gianna. I may join you, I may not. It really depends on… [Cary types a message in the group chat: Are we still on for drinks later? The game starts at 7. Matthew types: Yep. Then he types: Riley, why aren't you in the Fambic meeting?? Riley types: No idea. She's been doing this a LOT lately. Gonna talk to her after this.]

[A new group chat starts with Riley typing: I'm out, y'all. Gleeson fired me. Cary types two question marks. Matthew types: What?! Riley types: She said I wasn't showing enough initiative. I told her that was nonsense – she's just favoring Gianna because they have the same alma mater. Then he types: So yeah. Didn't take long after that. Matthew types: Dude, that's crazy…. Then he types: Glad you stood up for yourself. Cary types: You deserve so much better. Then he types: Can't believe you're going! Riley types: LOL and inserts an eye-roll emoji. Then he types: Agreed. TBH, I've been shopping around other places anyway. My cousin at Domtech says they're hiring. Matthew types: Ha! That'd show em. Just don't "steal" any of our clients! Cary & I still gotta eat. Riley responds with a fingers-crossed emoji.]

[Three weeks later, Riley types a message in the group chat: Hey hey here we go. Then he types: Domtech Day 1 baby! Cary types: Go get 'em! BTW, game is at 8 tonight. We good for drinks? Matthew types: Yep. Then he types: You got this R! Cary types: Matt, have you heard any news on the Inter-Swift thing? Closing soon, right? Matthew types: Last I heard, they were still deciding between us, Dytton, and those lowlifes over at Domtech. He inserts a smirk emoji. Riley types: Haha, you two sure you want to be talking about this with me here? Me being the competition and all… LOL. Matthew types: Apparently it's just down to cost – lowest number wins. Cary types: Sweet. Riley types: I guess I can't stop you… Cary types: What are we at? Matthew types: Like $1.7 mil, I think. Any insider info you wanna share, R? Riley types: Dude, I just got here. I don't know anything! Cary types: Sure, you don't, LOL.]

[Three days later, Matthew types a message in the group chat: Yo, R. Did you tell people what we talked about? Riley types: About how our defense is the worst in the league? LOL. I mentioned it to a few people, yeah. Why? Matthew types: Don't joke. I mean about the Inter-Swift contract. Domtech's offer was lower by a hair. Did you tell your bosses what our offer was so you could beat it? Then he types: ANSWER in all caps. Riley types: I mean, yeah. You gave me the info. Cary types: That's messed up, Riley. Riley types: What? Then he types: I even asked if you were cool with talking about it in this chat and you ignored me. Twice! He continues typing: If it was your firm, I'd get why you're upset, but you guys hate it there anyway. Why do you care?? Matthew types: That's not the point!!! We said that stuff in confidence! Riley types: I'm not sure you know what that means…. Cary types: Just because we don't like Gleeson herself doesn't mean we want to get fired. Riley types: Fired??? Wait, what? Matthew types: You JUST left. Who do you think they suspect of leaking info to Domtech so you could close the deal? Riley types: Oh no, that's not what I wanted. Matthew types: Not a lot we can do about it now!!!! Then he types: Ugh, message from the boss to meet in her office in 10. Cary types: I got it too. Matthew types: I hope you're happy, R. Riley types: Guys…. Then he types: No, not happy.]

[The scene switches to Matthew looking at his phone, then putting it in his pocket and walking towards Cary.]

Skillsoft Page Transcript

Purposes of a Communications Policy

Companies have responsibilities to both internal and external stakeholders to handle official communications accurately and lawfully. That’s why it's important for every employee to understand and follow our policy on outside communications.

Select each of the key purposes of a communications policy to learn more.

Confidential

To prevent unauthorized disclosure of confidential company information.

Accurate

To ensure public communications are accurate.

Lawful

To ensure that official communications are made in a lawful way.

Consistent

To ensure that public communications are consistent with the company's objectives and strategy.

Authorized

To identify the authorized spokespersons who can communicate with the public on behalf of the company.

Skillsoft Page Transcript

If You Are Contacted

If, as an employee, you are ever contacted by a third party, including news media, requesting information about the company, refer them to an authorized spokesperson identified in the policy.

It’s also crucial to avoid discussing nonpublic company information with or in front of outside individuals or parties, including your friends, family members, and even former employees.

The unauthorized disclosure of nonpublic information could have significant negative consequences for the business, and violation of our communications policy can result in disciplinary action, up to and including termination of employment.

Note that the policy does not affect the options available to you for reporting wrongdoing through official channels.

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Knowledge Check: Outside Communications

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Which five statements describe the purpose and goal of the company's external communications policy?

Select the correct statements.

Options:

  1. To ensure that public communications are accurate
  2. To ensure that official communications are made in a lawful way
  3. To ensure that public communications are consistent with the company's objectives and strategy
  4. To identify authorized spokespersons who can communicate with the public on behalf of the company.
  5. To ensure members of the media cannot obtain any information about the company and its operations
  6. To prevent unauthorized disclosure of company nonpublic information

Answer

This option is correct. This is one of the fundamental purposes of the communications policy – to ensure that information disclosed to the public is truthful and accurate.

This option is correct. The method, timing, and content of some corporate communications are governed by law. The policy aims to ensure that these communications are made in a manner that meets legal requirements.

This option is correct. The policy reflects the intention of management that communications to the public are made with an aim of furthering the company's business interests and market strategy.

This option is correct. One goal of the communications policy is to identify those individuals who are authorized to speak on behalf of the company. Any media inquiries can be directed to these designated spokespersons.

This option is incorrect. This is not a goal of the policy. Rather, the policy helps to ensure that company communications provided to the media or other third parties are accurate and consistent with business strategy.

This option is correct. The policy aims to protect confidential company information from accidental or unauthorized disclosure.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4
Option 6

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International Trade Compliance 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

International Trade Compliance

[Colin is being interviewed.] COLIN: My name is Colin, and I am a sales associate for Flurtal. I interface with clients directly; ensuring that their needs are met and making sure that they're happy with our work. I recently received an inquiry from a potential client, but the only way that they were going to go under contract was if I sent them some samples of our new GPS software in one business day… and they were insistent.

JANET: [Janet the shipping employee is being interviewed.] Oh I've known Colin over three years, he comes down to shipping often. On the day in question, I noticed something was a little off.

COLIN: I ran down to shipping a bit stressed, if I'm being honest. I didn't think I was going to be able to swing it and get it out on time. But I was going to do everything in my power not to lose this client.

JANET (VO): When I processed the package, I noticed that the shipping label had Colin's personal account on it, instead of the company's. So, I asked him if there had been an internal review for this client.

COLIN: I didn't have time for an internal global trades review. And I didn't think it was going to be that big of a deal, I mean, I… we've never found anything on those reviews before.

JANET: This particular sample is on that review list, meaning I cannot ship it until I have Trade team's approval. This kind of go around just puts us at risk on so many levels. So, I scanned the label and submitted it for review. I told him we'd hold on to the package and ship it out as soon as approval came through.

COLIN: I understand…yes, that the rules are the rules, but I figured we could bend them for the client just this once.

JANET (VO): He kept pushing, but I'm not going to lose my job over a missed step. I've seen these things go wrong before, so I insisted that we needed to wait. When Colin finally conceded I notified the global trade team of the account and the incident.

COLIN: I found myself in a little bit of hot water with my supervisor for attempting to bypass company protocol. Be that as it may, I am glad that it got refused. If that shipment had gone through it actually would have been much, much worse.

JANET: After the official review, we found out that this "new client" of Colin's was actually a shell company trying to buy for a company on the restricted list.

COLIN: I had no idea something of this magnitude could happen, I don't know what I would've done if I were held responsible for such a thing. So I got lucky… this time.

Skillsoft Page Transcript

Trade Laws and Regulations

When companies are engaged in international trade, they must be able to work effectively within a complex system of global regulations. As an employee of a global company, it’s important to be aware of international trade laws. The company must comply with these laws to protect national security, as well as our own business interests.

For these reasons, it’s essential to be aware of any trade laws that may apply to your work activities. There are four common types you may encounter. Select each regulation type for more information.

Trade sanctions

Trade sanctions and embargoes may require licenses or impose other restrictions for transactions with particular countries, organizations, or individuals, or even prohibit them entirely.

Import and customs regulations

Customs regulations impose documentation requirements, country of origin markings, goods classification, and valuation declarations.

Export controls

Export controls can apply to the transfer of products, technology, data, services, software, parts, and equipment from one country to another. They can also apply to the transfer of regulated data or technology within a single country to individuals who are nationals of countries subject to export controls.

Antiboycott laws

Antiboycott regulations are intended to protect a country’s foreign policy objectives and trade relations by prohibiting individuals and companies from participating in or supporting boycotts against friendly countries or entities. For example, US antiboycott laws prohibit companies from refusing to do business with certain countries or firms that are friendly with the US. They also prohibit sharing information about the nature of certain business relationships with or in a boycotted country, or with blacklisted companies. In addition, these laws also prohibit discrimination based on race, religion, sex, or national origin or sharing details about individuals such as their race, religion, sex, and national origin.

Skillsoft Page Transcript

The Importance of Compliance

Failing to comply with trade laws could result in significant criminal and civil penalties for the company and for an employee personally, as well as substantial disruption of business and damage to the company’s reputation.

Trade regulations are complex and can change frequently; that’s why you must regularly check the company’s compliance policies and standards. Reach out to the team in charge of trade compliance department when you have questions.

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Knowledge Check: International Trade Compliance

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

It's important that you're familiar with different trade laws that may affect the work you do.

Match each scenario to the type of trade law that best applies.

Options:

  1. A telecommunications company in the UK is restricted from selling services to customers in Syria
  2. A linen shipment arriving at the port of Bari in Italy is detained because the documentation doesn't follow international product classification protocols
  3. A product manager in New York City checks whether a license is required to ship GPS software to Panama
  4. A site manager for a construction project in California is asked by the landowner not to use Israeli products

Targets:

  1. Trade sanctions
  2. Antiboycott laws
  3. Export controls
  4. Import and customs regulations

Answer

Trade sanctions aim to restrict or prohibit business activities with a particular country, organization, or individual. For example, a UK company cannot conduct business with a sanctioned country such as Syria.

Being asked not to use products from Israel on a construction project is an example relating to antiboycott laws. Antiboycott laws aim to prevent cooperation between parties for restrictive trade practices or boycotts.

Export control laws are concerned with the movement of products, technology, data, software, and equipment between countries, as well as in-country transfers of technology, data, and software. An exporter – for example, a New York City software company – must determine whether their export requires a license to ship to another country, such as Panama. When making that determination, it's important to consider what's being exported, where it's going, who'll receive the item, and what it will be used for.

Customs and import regulations are those related to documentation requirements, country of origin markings, goods classification, and valuation declarations. In the example of the linen shipment arriving in Italy, the imported products seem to have a classification problem.

Correct answer(s):

Option A = Target 1
Option B = Target 4
Option C = Target 3
Option D = Target 2

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Promoting Safety and Security at Work 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Promoting Safety and Security at Work

[A hard drive is plugged into a server. Someone wearing gloves removes the hardrive from the server. CJ is home and getting ready for work.] CJ: Hey everyone, so sorry for the poor audio quality… No, that's not it. So sorry folks: I am not at my desk yet…No, I gotta be more friendly than that.

Yeah, so I had a chance review the latest sales report, and from what I can tell…yada…yada…yada.

Of course! I'd be happy to do…Nope. Of course. Of course, I'd be happy to connect with Kathy after our bi-weeklys…would there be bi-weeklys? Quarterly? Maybe quarterly. . . Of course, I'd be happy to connect with Kathy after our quarterly meetings. Absolutely!

[CJ is busy driving to work with coffee cups on his front seat.] Due to the latest sales report, from what I can tell performance is at a 2 year best, which is a little weird, right? This means that we're off by a couple of quarterly KPI's. And yep. Yep, I've had a chance to review the monthly sales projection meetings. [CJ parks and waits for someone else to arrive and then follows them to the door.]

Team performance was at a 2 year best. Even though we were off by a couple of quarterly KPI's. Which is a little weird, right? [CJ is on the phone and holding a tray with cups of coffee in his other hand. CJ asks Fred for help.]

Hey bud, could you get the door? Hands are a little full. Thanks.

[Fred uses his keycard to open the door. CJ enters the building.] Of course, I'd be happy to meet with Kathy after the monthly sales projection meeting tomorrow.

TABITHA: [Tabitha passes CJ in the hallway.] Morning!

CJ: Morning. [CJ checks his watch and then places the coffee in the trash. He then puts gloves on and enters the server room. Tabitha spots him leaving the server room and then notices the coffee in the trash. She follows after him.]

Skillsoft Page Transcript

Key Points of Safety and Security

Our company has a commitment to ensure the workplace is safe, secure, and healthy for employees in all locations around the world. As part of this commitment, we have safety and security procedures, policies, and resources designed to reduce the risk of workplace accidents and injuries, as well as any threats that may come from outside the workplace. Employees must be aware of these to do their part for a safe, secure workplace.

Skillsoft Page Transcript

Key Points of Safety and Security

Select the key points of promoting safety and security to learn more.

Be familiar with and follow security requirements for visitors

Suppose a person you don't recognize asks you for access to your work building. You might explain that a company ID is required for access, and then direct the individual to reception to sign in as a visitor. You should become familiar with and follow the security requirements for your facility when dealing with visitors.

Be aware of any safety risks associated with your role

You must be informed of any risks related to your work – for example, if you work in a lab, you need to be aware of the risks of any hazardous materials you may encounter. And be sure to review any safety policies and procedures that apply to your specific work area or role.

Complete all required safety training, if applicable

You may have general safety training or specific training related to the type of work you do. In any case, be sure to complete the training and ask questions about anything you are unsure of.

Ensure personal protective equipment is in good working order

If your job requires the use of personal protective equipment, make sure it is in good working order, and never begin working without it.

Be familiar with emergency evacuation routes and response procedures

Know the locations of fire exits and stairwells. Familiarize yourself with evacuation routes and response procedures for inclement weather, power failures, and other incidents, and immediately report any dangerous conditions that you encounter.

Skillsoft Page Transcript

Do Your Part

For workplace safety to be most effective, employees have to also do their part by following basic precautions and staying aware of and alert in their surroundings. Make it your responsibility to promote a safe and healthy work environment every day – for your own benefit and the benefit of your coworkers.

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Knowledge Check: Promoting Safety and Security at Work

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Jordan, who works in a large office building, hears the building’s fire alarm going off one morning soon after he has arrived. His coworkers are discussing whether or not they should take it seriously, since they evacuated two weeks ago for an alarm that turned out to be false. A few of the other workers decide to leave by taking the elevator to the ground floor. What is the most appropriate response for Jordan to take in this situation?

Select the most appropriate option.

Options:

  1. Wait for further instructions to tell him whether or not to evacuate
  2. Ignore the alarm, since it’s most likely false, and he has an important deadline coming up
  3. Take the posted evacuation route to the stairs to exit the building

Answer

This option is incorrect. When an alarm goes off, don’t wait. You should be familiar with emergency procedures and evacuation routes and act accordingly.

This option is incorrect. Ignoring the issue isn't the best response. Remember, safety is everyone's job. It's important to respond appropriately to any potentially dangerous condition you encounter in the workplace.

This is the correct option - an appropriate response to a fire alarm. You should be familiar with emergency evacuation routes and response procedures so you know what to do.

Correct answer(s):

Option 3

Skillsoft Page Transcript

Question

For workplace safety programs to be effective, employees have to do their part by following basic precautions and staying aware of and alert in their surroundings.

Select four examples of basic precautions for promoting safety and security in the workplace.

Options:

  1. Be familiar with and follow security requirements for visitors
  2. Be aware of any safety risks associated with your role
  3. Complete all required safety training, if applicable
  4. Ensure personal protective equipment is in good working order
  5. Assume workplace security concerns will be handled by a dedicated security staff
  6. If you notice a possible safety or security concern, inform someone in management and wait for their directions

Answer

This option is correct. If you don't recognize someone who wants to enter your workplace, explain that a company ID is required for access and direct them where to go to sign in as a visitor. Become familiar with and follow the security requirements for your facility when dealing with visitors.

This option is correct. You must be informed of any risks related to your job – for example, if your work involves contact with hazardous materials. Be sure to review any safety policies and procedures that apply to your specific work area or role.

This option is correct. You may have general safety training or specific training related to the type of work you do. Be sure to complete all training and ask questions about anything you are unsure of.

This option is correct. If your job requires the use of personal protective equipment, make sure it is in good working order, and never begin working without it.

This option is incorrect. For workplace security policies to be effective, all employees must stay aware of their surroundings and know the relevant company policies. And in addition, many workplaces do not have dedicated security staff.

This option is incorrect. If you see a safety or security concern at work, it’s good to notify company security or management as soon as possible, but don’t delay following the safety procedures outlined in the company policy. For example, if there is an evacuation alarm, follow the procedure for safely exiting the building.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4

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Protecting Customer Information 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Protecting Customer Information

[Interview participant is seated at a table facing the camera. The screen text states the purpose of the interview — Security Protocol Breach, the date, and the interviewee — Myers, Jalen.] JALEN MYERS: Trust me, I'm just as committed as you are to finding out who's responsible for this mess. Where should we start?

KELSEY LISLE: [Footage of the next interview participant — Lisle, Kelsey.] Yeah, of course. I'll tell you everything I know.

SHAUNA SEAVER: [Footage of Seaver, Shauna.] I take protocol, security, and organization very seriously. I wanna be clear. I have done nothing wrong.

JALEN MYERS: You really want from all the way back there? Why? We all know where this trouble started. Alright, you know what, we'll start from the top! The move has been a nightmare. I mean, you've got the desks, the file cabinets, the motivational posters, the knick-knacks… Oh yeah, and the confidential customer information. [Security footage of Kelsey entering a storage room filled with boxes of paperwork.] It's not exactly the kind of thing you can ask your friends for help with in exchange for pizza. So, you know, I had to settle for Kelsey and Shauna. Still, I was organizing, so all they had to do was follow directions.

I was packing up my own office when Kelsey came to me with a folder. He said he found it, along with a bunch of other documents, in some boxes that were moved to a spare room and forgotten about. I read through it. It was old customer information—a blueprint for a proprietary part that we manufactured for them.
I went over to check out the rest. When I got there, I looked through another folder: invoices, credit card details... All stuff that needs to be protected. You know, I didn't have time to actually look through everything—so I told Kelsey to have it all shredded. Just to be safe.

"Having it shredded" means that you use the disposal service. You see we… In each of the copy rooms we have these blue bins for 'secure shredding.' Anything of a sensitive nature goes into the bins. As opposed to throwing away in the regular trash which goes to a dumpster and anyone could fish it out.

Kelsey and Shauna said they would handle it. And that's the last I heard of it.

KELSEY LISLE: Jalen came down, looked at one folder, and told us to take 'em all down to the blue bins for secure shredding. I asked him how did he know that all the files were designated for shredding without, you know, looking at 'em. He just rolled his eyes at me. Told me to 'just do it.' Okay! So Shauna and I loaded the boxes on handtrucks and dumped 'em all. End of story.

SHAUNA SEAVER: Ok, I don't know what Kelsey and Jalen told you. I doubt that they've given you a clear account of what happened. You know that Kelsey found those files first, but did you know what he did? He started going through all of them! And then he started throwing them around the room. So by the time I got his text and got there, there were files everywhere. I might not have known the proper disposal method, but I knew to be careful with stuff like that.

Hmm, wait! Kelsey said he asked Jalen…!? I asked Jalen how he knew exactly that all those files were designated to be shredded. By the time we were done, Kelsey said he was late for his dinner reservation, so then I tried to do the job alone. And I say "tried" because by the time I got to the blue bins, guess who was there but Jalen! And do you know what he was doing? He just put another load of the files into the blue bins. Completely filled them up. And then he made some comment about Kelsey and I being slow. And then he left. So there I was with the last load of boxes and nowhere to put them.

I spent the next 20 minutes pushing down on the contents of those bins, trying to make room wherever I could, and I did. I don't know how it ended up looking the way it did.

JALEN MYERS: Oh that's right! I did see Shauna at the end of the day. You know I had a few other things to shred, but the bins were pretty full. That's when I threw away that other file. That's why you didn't see it in my hand in the security footage.

You, uh… I'm so sorry. It just… Must've slipped my mind!

KELSEY LISLE: Yeah, OK. You got me. I slipped out a little bit early. But that still doesn't make me responsible for a breach in protocol. I wasn't even there!

SHAUNA SEAVER: Yes, I've seen the photos, and I know some of the files are unaccounted for. [Photos showing the blue bins with spilled and overflowing paper display.] All I know is, those bins were full, but clean and secured when I left. So believe me or don't. Your choice.

Skillsoft Page Transcript

Confidential Information

Information we collect about our customers is extremely valuable to the company’s business interests. It may also contain sensitive personal information or customers’ non-public business information. That’s why we must do everything we can to protect it. In many cases, laws and regulations require us to make sure we don't inadvertently disclose this information to others, or use it in ways other than for legitimate business purposes.

It’s important to take particular care when dealing with customers’ business information and with personally identifiable information, also known as PII. In many jurisdictions, this information remains the property of the person who has provided it. As an employee, you’re responsible for protecting customer information and making sure it is not disclosed, whether deliberately or accidentally.

Skillsoft Page Transcript

Actions to Protect Confidential Information

To meet this responsibility, you must first understand what information is considered confidential. In the case of customer PII, this includes any information that permits the identification of an individual or relates to the individual, either directly or indirectly. Typically, PII includes the customer’s name, address, birthdate, and any payment card or financial account numbers. If fingerprints and passport numbers are collected, they are also considered PII. In some jurisdictions, personal data includes any information relating to an individual’s physical, physiological, genetic, mental, economic, cultural, or social identity.

You should also protect any customer non-public business information collected or learned in your workplace, including customers’ intellectual property, trade secrets, non-public financial information, or other confidential company information.

Skillsoft Page Transcript

Actions to Protect Confidential Information Continued

There are some additional actions you should keep in mind to help protect confidential customer information. Select each action for more information.

Share only when necessary

Only share customer information within the company if there is a specific business need to do so.

Avoid sharing outside the company

Avoid sharing or discussing customer information with anyone outside the company – including family or friends – or in public places where you could be overheard.

Follow security procedures

Follow all security procedures for transmitting, storing, and disposing of customer information.

Report unauthorized disclosure

Immediately report any unauthorized disclosure of customer information. Even suspected disclosures should be reported right away so the company can investigate and take action if needed.

Skillsoft Page Transcript

Customer Trust

Remember, our customers put their trust in us every time they share their personal confidential information with us. We must live up to that trust by doing everything we can to protect that personal information.

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Knowledge Check: Protecting Customer Information

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

When working with customer information, it's extremely important to follow all laws, regulations, and policies to protect that information and make sure you do not inadvertently disclose it.

Identify the examples of situations that risk disclosure of confidential customer information.

Options:

  1. Kelly, a sales representative, receives a call from his sister Meg, a self-employed IT consultant. Meg wants Kelly to send her a list of his company’s customers in the area so that she can contact them as potential clients.
  2. Jaden, who works for an insurance company, is asked by Larry in the Marketing Department if he can look up Larry’s neighbor’s name to find out what kind of homeowner’s coverage they have.
  3. Jacques, a manager, directs one of his employees to dispose of some old paper records in the recycling bin without bothering to shred them first. The records are more than five years old, but they include customer design ideas and budgets.
  4. Ella realizes she just accidentally sent a list of customers via e-mail to someone outside the company. She immediately asks the recipient to delete the e-mail, and they reply that they did, so she does not take further action.
  5. Cam keeps a backup of a database of customers in her personal files at home. It includes the customers' birthdates, addresses, purchase histories, and account numbers.
  6. Jon, whose job involves processing credit card payments, notices some unexpected activity in a database he is accessing. He immediately reports this to the IT Department.

Answer

This is a risky and potentially illegal situation. Kelly must not share customer personally identifiable information with his sister. Customer information should not be disclosed to anyone outside the company – even family members.

This is a risky and possibly illegal situation. Jaden should not share the neighbor’s information with Larry. Only share customer information with colleagues within the company who have a specific business need to know it.

This is a risky situation. Jacques is not taking thorough precautions to destroy the old records, which contain customers’ confidential business information. It's important to follow all security procedures when you're transmitting, storing, and disposing of customer information.

This is a risky situation. Ella should report the incident immediately so her company can follow up if necessary. It is important to immediately report any unauthorized disclosure of customer information, even accidental.

This is a risky situation. This information shouldn’t be in Cam’s home because of its sensitive nature. She should know that customer PII includes any information that permits the identification of an individual or relates to the individual, either directly or indirectly, and must be kept secure.

Jon did the right thing by reporting his suspicion as soon as possible. You should immediately report any unauthorized disclosure or suspected disclosure of customer information so the company can take action if needed.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4
Option 5

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Records Management 2

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Records Management

[Rina is being interviewed.] RINA: Data is everything in business. Gut feelings are great; data validates them. And sure, everything is digital these days…but isn't it just nice to sometimes hold the charts in your hands? To thumb through the spreadsheets? I used to swear by it. Now?

Hi, my name is Rina and I'm an Accounts Payable Manager at Docu-sentry. Or maybe I should say I was? I'm not exactly sure…

Obviously as an AP Manager I handle a ton of paperwork – from vendors, from legal, you name it.

And I keep it all neatly organized on my desk with folders for contracts under review, bank accounts, tax documentation for the current fiscal year, & credit card bills.

INTERVIEWER: [The interviewer is off-screen.] Is that normal? Keeping physical copies so readily available?

RINA: No. No it's not. Technically, you're supposed to shred them, but like I said uhm – the actual paper copies make a difference for me.

When I was working in an office we had a team that would tackle all the shredding... but working from my home office? I was pretty confident no one was gonna go through my files, so I could just shred them when I was fully done with them.

So – to the incident. One of my former mentees – Gael – reached out to me asking for some advice. So, I invited him over so we could chat.

GAEL: [Gael is being interviewed.] Hi, my name is Gael and I'm an Accounts Payable Manager at Diallonics, recently promoted.

I'd describe Rina as…analytical. Good with numbers, great with seeing patterns – a born accountant.

INTERVIEWER: So, you and Gael worked together before?

RINA: We did! Yeah, almost forgot to mention… We met at Diallonics – one of Docu-sentry's biggest competitors, where I started my career.

INTERVIEWER: And why'd you leave? Were you poached?

RINA: No, uhm, Docu-sentry just offered to let me work fully remote, which, uhm, with my dad being in-and-out of memory care and my mom needing help and…well, you get it.

GAEL: I asked to meet up with Rina because I was feeling stuck in my position at work. I liked my job. I wanted to do more. But I just couldn't take that next step. I thought Rina could help.

RINA: I remember I told him – urgh, I'm such an idiot – I told him: "The best thing you can do is find more data, maybe even use some unorthodox metrics to impress them."

Yeah, he found some unorthodox metrics alright.

GAEL: In the middle of our chat, Rina gets a call from her mom. She says she has to take it – tells me to make myself at home.

RINA: The call took longer than I expected, and I didn't have eyes on Gael, but here's what I imagine happened: After a while he gets bored, decides to start poking around. Eventually he finds himself behind my desk. And from that point of view it's pretty obvious what's in those folders. He gets curious; he can't help himself. He opens up a few of those folders and sees, plain as day, the current state of our finances. The deals I've negotiated with vendors. Our current bank statements. He sees it all.

He takes a few quick photos and scrambles back to his chair, acting like he never looked up from his phone.

And… I get off my call and return, but the damage is already done.

GAEL: Yeah. No comment.

RINA: A month after I talked with Gael, the competitive edge we had on Diallonics was gone. Somehow, they were able to negotiate better terms with their vendors, and that ultimately drove their price point down and brought us dead-even in terms of market share.

And did I mention – Gael got a promotion. That can't be a coincidence, right?

I really thought it wasn't that big of a deal, but then things started to click and... I'd never thought that something as basic as records management could be so catastrophic, but…here we are.

Skillsoft Page Transcript

Record Retention Policy

Our organization produces, sends, receives, and processes a significant number of written communications on a daily basis. All these materials are subject to our corporate record retention policy.

The purpose of the record retention policy is twofold:

• First, it identifies records that must be preserved, either permanently or temporarily, due to legal requirements or the company’s administrative needs.

• Second, the policy directs how and when records that are no longer needed for legal or administrative purposes should be disposed of. The proper disposal of unneeded records is just as important as preserving the records that must be retained.

Skillsoft Page Transcript

Record Retention Policy Continued

Explore the image for examples of what is covered by the policy.

E-mails

Text and instant messages

Word processing documents

Spreadsheets

PDFs

Invoices

Contracts

Financial reports

Skillsoft Page Transcript

Become Familiar with the Policy

The policy includes definitions of the types of records it covers and a retention schedule directing how long the records must be kept, who is responsible for them, and when they can be properly disposed of.

As an employee, your responsibility is to become familiar with the policy and apply it to the records and documents you use day to day. Remember,

• When in doubt, check the policy to determine whether a document must be retained.

• Learn and understand where and how records that must be retained are kept.

• Follow the policy’s instructions for document disposal. For example, confidential records must be properly destroyed, not just placed in a recycling bin.

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Knowledge Check: Records Management

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Which four items are records that are covered by a typical retention policy?

Select the records the policy applies to.

Options:

  1. A customer's invoice
  2. An e-mail between you and a colleague discussing a client meeting
  3. A copy of a printed proposal you sent to a customer via overnight mail
  4. A draft version of a customer-facing document that's since been published
  5. An employee's personal medical records

Answer

This option is correct. Customer invoices are important operational documents and would be covered by a typical record retention policy.

This option is correct. E-mails and other electronic documents are covered by a typical record retention policy.

This option is correct. Printed documents related to customer relationships are covered by a typical record retention policy.

This option is correct. Even though it has been published, this is a work-related document containing internal edits and notes, and should be handled or disposed of per the retention policy.

This option is incorrect. This is a personal document and does not have any relation to the company. It is not covered by a typical record retention policy.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4

Skillsoft Page Transcript

Question

What are two reasons it’s important to follow a record retention policy?

Select the correct reasons.

Options:

  1. To preserve records that are needed to meet legal requirements and the company’s administrative requirements
  2. To ensure that unneeded records are disposed of properly and in a timely manner
  3. To recognize that electronic documents take priority over paper documents when disposing of unneeded records

Answer

This option is correct. One of the primary goals of a record retention policy, and therefore an important reason to follow it, is to ensure that records needed for legal purposes and company administrative needs are protected from inadvertent disposal.

This option is correct. Ensuring that unneeded records are properly disposed of is an important reason to follow the policy. A primary goal of a record retention policy is to facilitate the proper disposal of documents that do not need to be stored or that have been stored for the identified timeframe and are no longer needed.

This option is incorrect. The key concern in record retention is the content of a document – not its format. So, while electronic and paper records may be disposed of through different procedures, the need for retention is not dependent on format.

Correct answer(s):

Option 1
Option 2

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Social Media and Electronic Communications 3

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Social Media and Electronic Communications

KORI (ON VIDEO): I felt really cute today with my new nails, so I wore this top. [Someone is scrolling through social media videos on a mobile phone. The first video shows Kori wearing a stylish business top and showing off her fingernails.]

Today, lunch was really simple. [The next video shows a salad with strawberries.]

Hey guys, today I'm wearing some of the new pieces I showed off in last week's video. [The last video shows Kori showing off her new business clothes in front of a monitor, which displays a business chart. Kori is revealed as the person who's scrolling through the videos.]

KORI: It usually takes me like 15 minutes on my lunch break. I talk about what I'm wearing and what I'm having for lunch. I try to make it funny or cute, but usually they're pretty simple. People seem to like them. [Kori is seated at her desk and talking about her social media videos with Monica.]

MONICA: Wow! That's pretty amazing. I don't know why you didn't tell me, I would've followed you! You always look so cute in the office, now I know why. How many followers do you have?

KORI: Uh, that's the crazy part. I've been doing this for a few months with a few views here and there, but this week one of my posts blew up. Look. [Kori passes her phone to Monica.]

MONICA: Oh! I remember this outfit. That jacket is amazing. [Monica looks at the video displayed on the phone.]

KORI: Thanks.

MONICA: Wait, five-hundred thousand views? Kori, that's insane!

KORI: I know, right? I don't know why this one in particular is taking off, but… I've tripled my subscriber count in the last few days.

MONICA: Wow, look at you! You're gonna leave us to be some kind of fashion influencer or something.

Uh… hey Kori. [Monica notices something concerning in the video.]

KORI: What? What is it?

MONICA: In your last video, you can see your monitor in the background. Is that the Hudson deck? [Monica passes the phone back to Kori.]

KORI: Uh, no way? I forgot to turn my screen off.

MONICA: You can see the whole product rollout on that slide. Most of that stuff is under NDA.

KORI: No-one's gonna notice it though, right? And if they did, could they tie it back to Hudson?

MONICA: I don't know, you said this video is going viral. It isn't hard for someone to learn more about you or the company, based on your social media profile. If someone recognizes what's on that screen, you could be in a lot of trouble. I hate to say this, but I think you should take it down.

KORI: It's social media, Monica! People will move on and forget about this post in a week. Maybe another one of my posts will be able to keep up with these numbers, but you can't expect me to delete the one post that's actively taking off. I've been working to build up my followers for almost a year.

MONICA: I don't know, Kori. What if those dates are leaked? You and the company could be in serious trouble if Hudson found out you leaked those dates. If I were you, I would take it down, even report it to legal just to be safe.

Skillsoft Page Transcript

Challenges of Electronic Communications

Electronic communications are an integral part of our company’s ability to do business, but they can also create some challenges. For example, unencrypted e-mails are not secure, text and SMS messages are not necessarily private, communications in collaboration apps may be misunderstood, and social media sites like Facebook and Twitter can cause a host of problems if they are not used carefully.

It’s important for everyone to recognize their responsibility to use electronic communications and social media in ways that

• Protect the company’s confidential information

• Represent the company accurately and fairly

• Ensure a professional and collaborative work environment

Skillsoft Page Transcript

Your Responsibilities

To put it another way, the principles of the code of conduct apply equally to your actions online. Make sure you uphold your responsibilities by remembering some basic guidelines. Explore the image to learn more.

Use care in creating electronic communications. Understand that a hastily written e-mail, text message, or chat exchange can be interpreted in a way that’s different from your intent, and that written communications lack the nuance, subtlety, and tone of verbal communications. Be courteous in all interactions, whether in person or online.

Remember that your company e-mail address is company property; assume that any messages you send from this address will be viewed as coming from you and the company as a whole.

Never use electronic communication or social media to harass, bully, intimidate, or humiliate a colleague. The company’s behavioral expectations in the physical work environment extend to online interactions as well.

Be sure you are familiar with and follow our procedures for transmitting confidential information electronically.

Safeguard your passwords and do not share them with anyone.

Don't use social media sites or blogs to discuss confidential company matters or reveal confidential information. Avoid discussing customers, competitors, or proprietary business details.

Never use the anonymity of the internet to misrepresent our company, our competitors, or anyone else.

Avoid downloading or copying software, images, or other materials that may violate copyright laws or other intellectual property protections.

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Knowledge Check: Social Media and Electronic Comms

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Tamara works in corporate marketing. In her free time, she is active in a local charity, where she is helping plan a fundraising event. She would like to use her company's social media page and work e-mail to publicize the event and solicit donations. She knows many people at the company have also donated to the charity in the past, so she thinks it’s OK to post about the fundraiser.

According to a typical company social media policy, would it be acceptable for Tamara to use social media and email that way?

Options:

  1. Yes
  2. No

Answer

Actually, it would not be acceptable. Company social media and e-mail accounts should not be used for personal nonbusiness purposes, even for charitable causes. The message might be interpreted as an endorsement by the company that it does not intend.

That's correct, it would not be acceptable. Company e-mail addresses and social media accounts are company property, so you should assume that any messages you send from them will be viewed as coming from you and the company as a whole. They should not be used for personal nonbusiness purposes.

Correct answer(s):

Option 2

Skillsoft Page Transcript

Question

Jay is working from home when he gets a text message from his colleague Ashley, who is in an airport while travelling on business. Ashley asks Jay to text her a password for a remote desktop machine in the office that she needs access to.

What should Jay do?

Options:

  1. Reply with a text message containing the password so Ashley can access the information
  2. Call Ashley’s cell phone and tell her the password
  3. Decline to provide the password but let Ashley know by text message or call that he will access the files for her, or try to help with another solution.

Answer

This is not an appropriate way for Jay to handle Ashley's request. Except in cases where prior arrangements are made with management approval, passwords should never be shared with anyone, even close colleagues. Moreover, text messages are not secure and should never be used to send confidential information such as passwords and account numbers.

This is not an appropriate action for Jay to take. He should not reveal his password, and particularly not over the phone while Ashley is in a public place.

This is the correct course of action for Jay even though it may result in a delay for Ashley. That way he avoids the security hazard of sending the password through text or voice.

Correct answer(s):

Option 3

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Anti-retaliation

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Anti-retaliation

[Tori is seated in an interview room. She looks nervous as the film crew adds finishing touches to her makeup.] DIRECTOR (VO): Whenever you're ready.

TORI: Hi, I'm Tori. I'm a Project Manager at Brocadero. We're a contract manufacturing company. We… um… well… manufacture, for lack of a better word, electronic circuit boards for large OEMs. Should I go ahead and jump in?

It started at the top of the week. I saw one of the guys on my team walking away from an electrical panel. As I walked up, I noticed that the "Do Not Operate" tag on the door panel was partially removed, as if someone had gone into it. I was just worried. I've seen people disregard safety precautions at client sites before, and last year that resulted in a nearly fatal incident for one of my teammates. I wanted to ensure that it wouldn't happen again. I didn't want anyone to get hurt.

CHRIS: [Chris, the Executive Project Manager, is seated in the same interview room.] Tori came right to me and told me what she'd seen. She said it looked like someone had disregarded a tag on an off-limits panel and that she'd seen a teammate leaving from the area in question. This being a major safety violation, I had to take action. I took notes and reported it to HR, per company policy.

TORI: When the investigations concluded, no violations had been found.

CHRIS: Of course I don't know the intricacies of the investigation, but I trust our internal team and know that they took the necessary steps. In the end, I wasn't notified of any wrong-doings that needed to be corrected.

I appreciate her diligence in reporting concerns, but I didn't want there to be any hard feelings within the team, you know? To be proactive, I switched Tori to a different team. To be clear, she did exactly what we ask of all our staff. In this line of work, safety must be a high priority.

TORI: I was relieved no violations were found, um, everyone was safe and really that's all that matters. I figured the team would speculate who made the report, which is on par for the course, but I didn't need to be transferred. I like my team, I wasn't trying to get anyone in trouble. I was just doing my job.

CHRIS: It was nothing against Tori, truly. She is, and has been, an asset to our company and her team. Clients always sing her praises, she never misses a deadline, and I know she'll bring a high level of passion to any team she's on.

TORI: The team I was switched to is essentially a demotion. On my last team, I was leading several projects, projects I had put in time to earn, clients I built rapport with. And now it's all gone.

My current role is more like support. And since this team has completely different projects and processes, I'm playing catch up. And it feels like I'm… I'm starting over from scratch.

CHRIS: I think it was overall a good decision for everyone involved.

TORI: I did nothing wrong… but it feels like I'm being retaliated against.

DIRECTOR (VO): Tori mentioned that this felt like retaliation.

CHRIS: Hey, retaliation? I was looking out for her! I didn't want there to be any backlash from her team! I… I… I had no idea Tori felt that way.

Skillsoft Page Transcript

Retaliation Defined

Retaliation in the workplace is any adverse action taken against an employee for engaging in some type of legally protected activity.

Legally protected workplace activities may include opposing an illegal or unfair practice, making a complaint, requesting an accommodation for disability or religious practice, or filing a worker’s compensation claim. Participating or cooperating in an investigation as a witness is also a protected activity, regardless of whether the person participating was a victim of the offense being investigated.

Skillsoft Page Transcript

Retaliation Defined Continued

Retaliation is illegal because it discourages people from speaking up when necessary and from exercising their rights at work. Select these common examples of retaliatory behaviors for more information..

Harassment

Discrimination such as physical, verbal, or hostile work environment harassment

Bullying

Unwelcome, deliberate, and offensive behavior; verbal abuse, baseless criticism of job performance

Ostracism

Excluding an employee from meetings or opportunities, giving them an unwanted transfer or reassignment, or firing them

Skillsoft Page Transcript

Anti-retaliation Laws

Though anti-retaliation laws may differ in the US and other global jurisdictions, their general intent is to protect employees who report wrongdoing, and ultimately ensure workplace safety and fairness. If an employee engages in a protected activity, employers and managers must be vigilant in preventing retaliation.

It is also important to avoid the perception of retaliation. For this reason, if a manager knows that an employee has engaged in protected activity, it is vital that they coordinate with Human Resources before taking any action that could negatively impact the employee’s working conditions. Effective communication can help ensure fair and transparent decision-making.

Skillsoft Page Transcript

Anti-retaliation Policies

Anti-retaliation policies exist to outline what is expected of all employees. Our company is committed to ensuring a workplace where employees feel comfortable raising concerns without fear of negative consequences. If you witness or experience retaliation, contact Human Resources.

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Knowledge Check: Anti-retaliation

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Retaliation in the workplace is defined as any adverse action taken against an employee for engaging in some type of legally protected activity.

What are examples of legally protected activity?

Options:

  1. Making a harassment complaint
  2. Requesting an accommodation for a disability
  3. Filing a worker’s compensation claim
  4. Participating in an investigation of harassment
  5. Organizing an effort to convince co-workers to attend a specific church
  6. Refusing to work with a co-worker who brought a claim of discrimination

Answer

This option is correct. Anti-retaliation policies are intended to protect employees who report workplace harassment.

This option is correct. Requesting a disability accommodation is an employee’s legal right, and therefore a protected activity.

This option is correct. Employees must not face adverse employment action for the legally protected activity of filing a worker’s compensation claim.

This option is correct. Employees must feel comfortable participating in investigations and answering questions during an investigation of possible wrongdoing, even if they are not the direct victim.

This option is incorrect. This activity is not legally protected. However, if an employee makes a request for religious accommodations, such as a holiday observance or a break for daily prayers, that request would be a legally protected activity.

This option is incorrect. Making a discrimination claim is a legally protected activity, so refusing to work with someone because they did so is a form of retaliation, and is therefore prohibited.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4

Skillsoft Page Transcript

Question

Anti-retaliation policies are intended to protect workers from retribution for engaging in protected activities.

Which scenarios contain examples of possible retaliation behaviors?

Options:

  1. Ashley makes a request for religious accommodations to observe a holiday. After the holiday, her supervisor angrily confronts her about using the holiday as 'an excuse to take an extra day off.
  2. Kayla is a manager to employees Gene and Lou. After Gene makes a racial discrimination complaint against Lou, Kayla assigns Gene to the overnight shift, so he and Lou won’t have to work with each other.
  3. Chase and Ruth are colleagues at a software firm. Ruth makes a sexual harassment claim against Chase, and HR investigates it. Chase’s employee April is interviewed by HR about being a witness. After that, Chase tells April she should look for another job.
  4. Dan makes a workers’ compensation claim after an accident at work. His coworker Kasey complains privately to their manager, saying he doesn’t think Dan deserves the compensation. The manager tells Kasey that regardless of his opinion, he must still be courteous and cooperative with Dan.
  5. Toni makes a complaint of harassment against their coworker, Molly. Toni and Molly’s supervisor Linda tells Toni that she takes harassment allegations seriously, and will make sure Toni’s complaint is investigated according to company policy.

Answer

This is possible retaliation. Requesting religious accommodation is a protected activity. Ashley makes a request for religious accommodations to observe a holiday. Ashley's supervisor's angry response to her is inappropriate and could be considered bullying retalation behavior.

Though Kayla may have had good intentions, changing Gene’s shift to overnights without asking him could be seen as an adverse employment action, which could be interpreted as retaliation.

Participating in an investigation in the workplace is a legally protected activity. By telling April to look for another job, Chase is threatening adverse employment action, and engaging in illegal retaliation behavior.

This is not retaliation. Though Kasey’s opinion is negative toward Dan, he has only expressed this to their manager. The manager is doing the right thing by reminding Kasey not to engage in retaliation toward Dan for his workers’ compensation claim, which is a legally protected activity.

This is not retaliation. Reassuring Toni that she will take their harassment claim seriously is the right thing for Linda to do in this situation, and is not retaliatory behavior.

Correct answer(s):

Option 1
Option 2
Option 3

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Combating Modern Slavery

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Combating Modern Slavery

[Jia, the Team Lead, is seated in an interview room.] JIA: Anjay was brought on to help spread out some of the work involved in building out the initial codebase for the Centro project. We discovered late into the process that we needed some extra hands, so we hired some temporary help just to serve in a supporting role for our core team. Not fancy work, but Anjay was a real godsend. He was pivotal to getting the project launched on time. So yeah, we were very happy to have him on our team.

ANJAY: [Anjay is seated in the same interview room. Anjay's face is obscured and his name has been altered for anonymity.] Jia and I have only spoken a handful of times, but she has always been kind and professional with me.

One night after work, I was heading out of the office and I bump into her.

JIA: We had another large project coming down the pike and wanted to avoid making the same mistake that we did with Centro. Anjay's name had been thrown around to join the team full time, so I mentioned to him that he should apply. I definitely wasn't expecting him to respond the way that he did.

ANJAY: I was flattered when Jia suggested I apply for a full-time position. The company I was with has a uniquely fluid Software Engineering team and it's been a pleasure to work as a part of it. Unfortunately, seeking a full-time position was not an option for me.

JIA: The full-time position would mean a stable salary and a sizable pay increase, so I pressed a little as to why he wouldn't be interested. He said that it had something to do with his recruiter, that there were apparently stipulations in his contract that made it impossible for him to get out of it.

ANJAY: My contract with the recruitment company that helped me secure my job required me to stay with them for two years in order to pay back the recruitment fees and legal costs to get me into the country. I was only one year in and not even close to finishing on those payments.

JIA: It didn't sit right with me. These staffing agencies normally don't have the power to keep their recruits from finding long-term employment. I asked Anjay if he wanted me to take this to HR, see if they could things sorted out. And that's when it looked like Anjay was starting to get a little bit nervous.

ANJAY: Working in this country has changed my life. I'm able to provide for my family and I hope that one day I can bring them here permanently. I can't risk losing it all by making trouble with the sponsor of my visa.

JIA: I felt sick to my stomach. We had been using *Beep* to help us fill in temporary gaps in our staffing for years. And now I was hearing that they were essentially holding people hostage, lording their visas over their heads, and threatening them with deportation if they didn't comply. I wasn't sure what to do.

ANJAY: I know my situation isn't ideal. It was hard enough to get into this country in the first place. But now I just feel trapped.

Skillsoft Page Transcript

What is Modern Slavery?

Modern slavery is a human rights violation that affects every country around the world. Many people remain unaware of it because, though common, it’s often hidden in plain sight. What’s more, well-meaning businesses can find themselves unwittingly involved with modern slavery through their supply chain or contractors.

Modern slavery often includes human trafficking, forced labor, and debt bondage. There are two key concepts that define modern slavery. Select each concept for more information.

Exploitation

Individuals are exploited by others for personal or commercial gain.

Ownership

Exploited individuals are kept in a position in which another person exercises characteristics of ownership over them. This is what makes modern slavery a form of slavery, not just a form of exploitation.

Skillsoft Page Transcript

How People are Exploited

Select the examples of common types of exploitation for more information.

Human trafficking

Modern slavery is often tied to human trafficking. People seeking to work in or migrate to another country are exploited by a trafficker and brought across borders for an exorbitant price, which the trafficker demands be paid by working for them, often in poor conditions.

Recruitment fees

Exploiters sometimes act as recruiters helping job seekers get work outside their country. However, they demand excessive “recruitment fees” that the job seeker can’t pay up front. The bogus recruiters then impose large debts that people are obliged to keep working to repay. They may even confiscate documents and passports and threaten to have the worker expelled from the country if they don’t comply.

Skillsoft Page Transcript

Spot the Signs

So as individuals, how can we possibly help? One way is by learning how to spot the indicators of modern slavery.

These indicators include, but aren’t limited to,

Workers appearing to be under the control of someone else – for example, if they are not allowed to travel on their own, or if they have signs of physical or psychological abuse

Workers being reluctant to interact with others, including avoiding eye contact and being hesitant to talk to or trust strangers

• Workers working unusually long hours, or not being permitted to take breaks to which they are legally entitled

Workers lacking the protective equipment and proper clothing or training to safely do their jobs

Skillsoft Page Transcript

Report

Almost all jurisdictions across the world have legal protections in place to safeguard against modern slavery. Still, the victims are all around us; they could be making our clothes, working in factories, cleaning our offices, or even performing skilled labor, all under threat of violence, crushing debt, and more. If you see something that makes you suspect someone is being exploited, don’t hesitate to report it.

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Knowledge Check: Combating Modern Slavery

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

It’s important to know the signs of possible modern slavery situations, so you know what to look for.

Select the situations with suspicious signs.

Options:

  1. A contracted group of office cleaners appear to be afraid of their supervisor
  2. Workers at a factory never leave the building, and the factory is operating constantly
  3. A restaurant employee is forced to clean the kitchen without any protective equipment, and is yelled at and threatened if he pauses or tries to talk to anyone else
  4. A daycare employee volunteers to work more shifts to make extra money
  5. Temporary workers at a construction site are required to show official ID and proof of legal eligibility to work

Answer

One sign of modern slavery is employees who appear to be under an unusual degree control by someone else, especially if they seem fearful.

A facility where workers appear to be working long hours and are restricted from leaving is a sign of possible exploitation.

This employee lacks protective equipment, and is being verbally abused and isolated – both warning signs of a possible modern slavery situation.

Someone choosing to work more shifts or hours is not by itself an indication of modern slavery.

If individual workers can show IDs and proof of eligibility to work, there is less likelihood that they are being exploited.

Correct answer(s):

Option 1
Option 2
Option 3

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Corporate Governance

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Corporate Governance

[The video opens with a close up of a female hand holding a pen over a sheet of paper.] Person off-screen: Are you ready to sign Charlie? [It cuts to a newspaper headline that reads: SONICAL SET TO GO PUBLIC! EXPERTS WONDER IF YOUNG COMPANY WILL BE READY Excerpts from the article appear onscreen that read: CEO "Charlie" expressed confidence this afternoon that her small microchip company was ready for the big time, questions remain about the scalability of her operation, a lot of people are asking, 'Are we ready to go IPO?'] Are you ready to sign…sign Charlie?

[Sara, Charlie, and Justin are seated at a table in a bar.] Sara: So where do you guys think we'll be this time next year?

Charlie: Why not here? I like this place.

Sara: Charlie, that is a boring answer and you know it. Justin?

Justin: I don't know. Somewhere like this place… but with better wings.

Sara: Come on! We raised $300 million dollars. We have investors breaking down our door; we made our IPO. Where's your imagination?

Justin: Having an imagination is yours and Charlie's job. I'm just a nerd in a lab.

Charlie: Hey, I'm not the one who got all those investors to believe in us. So you tell us Ms. CFO Sara – what is your vision for the future?

Sara: And that's why I believe we can handle anything that comes our way. And this is just the beginning. Mark my words, you guys – the future is microchips and cash as far as the eye can see.

Justin: Now I get why you're so popular with the investors. You paint a lovely picture.

Sara: 'Cos I believe in us! And y'all's revolutionary technology, of course.

Charlie: I'll cheers to that.

Financial News Host: [The scene cuts to a breaking news headline that reads: YOU KNOW IT WON'T BE EASY before a news host appears onscreen.] The Sonical company was touted to be the 'new hot thing.' But six months after founder and CEO Charlene Strath and her team went public, it's showing signs of trouble. We get it, scaling a company rapidly is hard but most CFOs would, I don't know, prepare for that.

Not so, for Sonical's first timer, Sara McQueen. Consistent cash flow has been an issue from the get-go. Now ex-employees are alleging that McQueen's made some questionable choices to fill in the gaps. One even went so far to accuse McQueen of insider trading.

Justin: [The scene cuts back to the bar. Justin is talking.] Maybe a quick prayer to the supply chain gods while you're at it.

Charlie: What do you mean? I thought the situation was improving.

Justin: Oh, it is. I mean I talked to a new raw material supplier last week and they seem confident. So that's one improvement at least.

Financial News Host: [The news host appears onscreen.] Folks, prices are still high for the raw materials used to make microchips. Yes, the global supply chain is struggling. Still is that a good reason to make a deal with the devil? Our friends at the Sonical company certainly thought so. One of their suppliers is in hot water for some questionable labor practices with their CFO under fire too. I guess they just thought they would just use the cheapest option and ask as few questions as possible.

Justin: [The scene cuts back to the bar.] I'm sure it'll sort itself out.

Charlie: It better.

Sara: Whoa! What's the deal, snappy-pants?

Charlie: I'm sorry. We're celebrating. I don't mean to be negative.

Also, "snappy-pants?"

Sara: It's been a long night.

Justin: Don't change the subject.

Charlie: It's nothing.

Sara: It's Decker, isn't it?

Justin: Who's Decker?

Sara: Her old mentor. CEO at Rawnsford.

Justin: Charlie, that's who you should be worried about acquiring us!

Charlie: Decker wouldn't do that to me. Besides Rawnsford has been nothing but helpful to us. Remember that loan 3 years ago?

Sara: Loans get paid back, Charlie. And if I was Decker, I'd be looking at your shiny new IPO and thinking it's time to get paid back with interest.

Financial News Host: [The scene cuts to a couple of newspaper headlines that read: SONICAL GAINS SUPPORT OF RAWNSFORD INDUSTRIES and SONICAL'S CEO ATTRIBUTES SUCCESS TO SUPPORTIVE MENTOR. Then the news host appears onscreen.] The long suffering Sonical company sold today, the buyer? Rawnsford Industries of course. Sources say Charlene Strath has been indebted to Rawnsford for years and since her company started struggling, she's been a puppet to Rawnsford CEO, Decker Strickland.

Well! Today the puppet master showed his hand and brought the hammer down. Strickland announced all Sonical employees and management will be laid off effective immediately. Better luck next time Charlene.

Person off-screen: Are you ready Charlie? Are you ready to sign Charlie?

Sara: [The scene cuts to the opening scene, the close up of Charlie’s hand about to sign. She drops the pen and gets up quickly.] Charlie? You ok?

Charlie: We shouldn't do this. I know we worked really hard for it, but… we're not ready.

Justin: Yeah, OK.

Sara: Whatever you say, boss.

Skillsoft Page Transcript

What is Corporate Governance?

Corporate governance refers to the rules, controls, and policies put in place to direct and regulate corporate behavior. Corporate governance laws aim to ensure that companies are run in the best interests of those who have a stake in them. This can mean shareholders, employees, and the communities a company serves or does business in.

Every jurisdiction has its own set of rules relating to corporate governance. Select the common types of regulations for more information.

How decisions are made

Most jurisdictions’ laws require that decisions affecting a company’s constitution are passed by a super majority – for example, two-thirds or three-quarters of those eligible to vote.

How decisions are recorded

Decisions must be recorded – for example, in board minutes. These records are then accessible to others to keep track of how and why decisions are made.

Transparency

Transparency regulations require registers be kept of those who have a higher level of control in a company, such as majority shareholders.

Filing annual accounts and lists of directors

Filing this information promotes better accountability, oversight, and management of a company.

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Recordkeeping

Laws and rules dictate the minimum standards of good corporate governance, but companies should strive to do more. Responsible governance extends to everyday operations of a business, and to employees at all levels. That means anything that affects the running of the company must be properly recorded, including financial decisions, purchases, expenses, and employment decisions. Someone with no knowledge of the process should be able to understand from these records what happened and why. This is especially true of financial records, as any audits will be based on them.

Skillsoft Page Transcript

Good Governance

Poor corporate governance leads to decisions being made without proper oversight. To avoid this, decision makers cannot have conflicts of interest and must manage risks ethically and responsibly. On the other hand, good corporate governance involves not only regulatory compliance, but practices that lead to considered, justifiable, and properly recorded decisions. Click here for some examples of good governance.

Good corporate governance promotes better decision making and leads to the continued success and health of the company. This ultimately benefits employees at all levels, as well as all other stakeholders. Employee engagement is necessary to maintain a well-balanced and healthy corporate governance system.

Examples of Good Governance

  • Calculation of the company's carbon footprint
  • Respect for human rights in the company
  • Transparency of executive salaries
  • Implementation of a code of conduct for employees

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Knowledge Check: Corporate Governance

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Good corporate governance involves practices that lead to considered, justifiable, and properly recorded decisions.

Identify the examples of good corporate governance practices.

Options:

  1. A company has a rule that important decisions about the company’s constitution must be passed by a super majority of two-thirds of the eligible voters on the board of directors.
  2. A manufacturing firm adopts a formal policy for recycling, limiting waste, and reducing its overall carbon footprint.
  3. A bank adopts a code of conduct policy that includes standards of professional conduct for all employees.
  4. A software company makes a decision to buy a smaller company. Two members of the board of directors of the software company are part owners of the smaller company, but this information is not recorded.

Answer

This option is correct. Most jurisdictions have laws requiring that important corporate decisions be passed by a super majority. This helps ensure fairer decision-making and inspires more trust on the part of company stakeholders.

This option is correct. As global climate concerns become more urgent, responsible companies make an effort to know their carbon footprints and mitigate them.

This option is correct. A code of conduct policy sets out the expectations for all employees and can be consulted to help make ethical and legal decisions.

This option is incorrect. This is an example of poor corporate governance. There is a conflict of interest with board members who stand to gain personally from a company action. This could have both material and public opinion implications for the company, especially if the purchase has a negative impact on it.

Correct answer(s):

Option 1
Option 2
Option 3

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Corporate Social Responsibility

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Corporate Social Responsibility

[Dark, turbulent clouds.] Hayden: I mean, yeah, you know like I said: I've still got a few other vendors to interview over the next few days. [PJ is in a hallway on her phone.] But you guys are right there!

PJ: That's great, Hayden. Is there anything else I can do to help solidify…

Hayden: Oh, hey, listen, PJ. I'm getting another call, I gotta go. You stay safe with that storm rolling in this weekend!

PJ: Thanks. We are not getting the gig.

Campbell: [Strong winds blow palm trees.] …the brunt of the storm, it looks like it's gonna hit tomorrow between… [PJ walks into the conference room. Campbell is speaking to the others who are already seated.] Is everything okay, PJ?

PJ: [PJ walks to her chair and sits down.] Yep, sure. All good.

Campbell: Right. So! Like I was saying, it looks like the brunt of the storm is gonna hit this area tomorrow around 7am. [PJ taps her fingers on the table distractedly, picks up her phone, and brings it under the table.] That means winds between 50-80 miles per hour, up to .4 inches of rain per hour, and most likely a tornado warning. [PJ tries to read an email on her phone.] So in other words, it's gonna be bad. [The email displays. The header is, "Email. New Business Inquiry from…" The email says, "I hope this email finds you well. We've been impressed by the success achieved in your sector and believe there's an exciting opportunity…"] Okay. Now, I just received word from Corporate that we are gonna be partnering with a local hotel to help provide shelter for our locals. [PJ types a response. Her response is, "Hey, thanks for reaching out! Are you available for a quick call?] This building will remain open and serve as a place for our employees and their families for shelter. But, we do still need help with the logistics. [PJ gets up from her seat.] So that's gonna be setup, necessity distribution… Is there a problem, PJ?

PJ: Yeah, I'm sorry. It's a sales thing; I gotta take it.

Campbell: Oh, okay. So I'm not in the business of telling anyone how to do their job, and I appreciate the work that you do…

PJ: Cool, that's really nice of you. Be back in 5! [PJ starts walking out of the conference room.]

Campbell: Wait! [PJ pauses.] I am so sorry. Would you guys mind giving us the room for a moment? It'd be quick, I promise. [Everyone gets up and exits the conference room. Only PJ and Campbell remain.]

PJ: Look, it's not that I don't care about this stuff, but I need…

Campbell: Listen… I get it, okay. It's never a good time for something like this to happen. And we're not trying to force you to do anything, but if I'm telling the truth… we need you.

PJ: Need me? For what? It seems like you've got it all under control.

Campbell: Under control? PJ, we are facing down a natural disaster. People are gonna get hurt. And you know just as well as I do that this company, from the top to the bottom, has always prioritized the care of their employees and the community. Not because it's fun or profitable—but because it's serious!

PJ: I get it. I just… Like, if I'm not selling, then I'm not doing my job. I don't even know what to do in a situation like this!

Campbell: I… Listen, I get that it's tough. But our CEO and all the executives canceled their meetings today to be on-site with us to help for set up.
You are the most organized person I know, and a big motivation to others… when you want to be.

PJ: I'm sorry… I just can't be everything to everyone. I don't wanna let you down.

Campbell: It's okay. You haven't let me down, PJ. But I do have to let the others back in. So… [Campbell walks to the door, opens it, and talks to the people outside.] Hey guys, so sorry about that. [People enter the conference room and PJ exits. Campbell appears annoyed. Then she smiles and turns back to the people assembled in the room.] So, um, yeah, we are gonna still need a lot of help. So if you guys don't mind reaching out to your teams and letting them know that any assistance would be… [PJ reenters the room holding a notebook.] …greatly appreciated.

PJ: Sorry. I just ran to grab my notebook. Hope I didn't miss too much. [PJ takes her seat.]

Campbell: Not at all. Now! While we do want the help, please, please, please, make sure you let everyone know that their help is not required in order for them to take shelter here or at the hotel.

Teenage Girl: [A news report displays. A teenage girl is being interviewed after the storm has passed. The headline reads, "Community rallies in storm's wake".]
I mean, yeah, we've got a long way to go, but it's been really cool to see people help out and get together in the aftermath. And all the outside help we've gotten too. I mean… [The scene shifts to PJ sitting in her office watching the news report.] I didn't know private companies helped out in situations like this, but, the second the storm was over, we had food, water, and help with cleanup and…

PJ: [PJ's phone rings, she pauses the news report and answers the phone.] Hello? Oh, hey Hayden. Yeah. Yes, I'm glad we did too. Well, what can I do for you?Oh really? Really? That's amazing! Yeah, I'll start finalizing the paperwork now and I'll have everything to you by tonight… [Campbell approaches PJ's open office door, notices PJ is on the phone, and leaves.] Uhm, actually, does tomorrow work? I've still have got a lot of work to do on the relief effort. Sounds great! Thanks so much.

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Impact and Responsibility

All companies have an impact on the communities they operate within, and society as a whole. Corporate social responsibility, or CSR, means that an organization acknowledges that impact and takes steps to do business in an ethical, sustainable, and responsible way.

The most meaningful social responsibility initiatives go beyond simply lessening a business’s negative effects; they also take proactive steps to make a positive difference. Although there are rarely laws mandating that organizations undertake CSR activities, it can be thought of as a form of self-governance. By actively involving themselves in their communities, organizations make themselves more accountable.

Skillsoft Page Transcript

Ways to Implement CSR

Corporate social responsibility can take many forms. Select the images for common examples of CSR activities.

Volunteering

Volunteering is a common CSR activity. For example, a law firm might provide pro bono advice at a community law center, landscapers might use their skills to improve a local park, or construction workers might help to renovate a community center.

Charitable fundraising

Fundraising often involves charities that align with a company’s values or that it has a connection with. For example, a software firm might choose to fundraise for a local technology literacy program.

Environmental improvement

As more organizations become aware of issues like climate change, some are making commitments to safeguard the environment. These can include prioritizing activities to reduce a company’s carbon footprint, reducing air and water pollution, and participating in local environmental improvement projects.

Skillsoft Page Transcript

Benefits

Better corporate social responsibility benefits everyone in the long run:

  • It has a positive impact on the communities companies operate in
  • It boosts employee morale to work for an organization with a positive culture of corporate responsibility, leading to greater engagement and productivity
  • It has a favorable effect on a company’s reputation, which leads to better customer retention and loyalty

As an employee, you can make a difference by learning about your company’s CSR programs. There may be opportunities to suggest or help develop activities.

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Knowledge Check: Corporate Social Responsibility

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Good corporate social responsibility practices benefit everyone in the long run.

What are the benefits of CSR?

Options:

  1. It has a positive impact on the communities companies operate in
  2. It boosts employee morale to work for an organization with a positive culture of corporate responsibility, leading to greater engagement and productivity
  3. It has a favorable effect on a company’s reputation, which leads to increased customer retention and loyalty
  4. It has the effect of reducing governmental regulation
  5. It eliminates the negative impact a business may have on a community

Answer

This option is correct. One of the main principles of corporate social responsibility is that companies acknowledge the effects they can have on communities and commit to having positive effects.

This option is correct. Employees often prefer to work for companies that take measurable, positive community action. This leads to a more satisfied and productive workforce.

This option is correct. CSR policies reflect positively on a business and make people see it as socially responsible, which helps to keep customers coming back.

This option is incorrect. Although there are few actual laws mandating corporate social responsibility activities, CSR can be thought of as a form of self-governance.

This option is incorrect. CSR activities alone can’t always eliminate negative impacts a business may have on a community, but they can work towards that goal and help offset negative effects.

Correct answer(s):

Option 1
Option 2
Option 3

Skillsoft Page Transcript

Question

Effective corporate social responsibility can take many forms.

Identify some examples of beneficial CSR activities

Options:

  1. Organizing volunteer work by employees
  2. Fundraising for community charities
  3. Reducing a business’s carbon footprint
  4. Advertising that the company is environmentally friendly
  5. Selling products that promote a popular social movement

Answer

This option is correct. Volunteers can use their work-related skills – for example, lawyers giving pro bono advice at a law center or restaurant employees cooking for a soup kitchen.

This option is correct. A business might opt to do fundraising activities for a charity that helps people in their local area.

This option is correct. As climate concerns become more pronounced around the world, many businesses are trying to mitigate their environmental impact by reducing their waste emissions and use of resources.

This option is incorrect. Just because a company advertises itself as environmentally friendly doesn’t mean that it actually is. There should be measurable action to back up any claims.

This option is incorrect. Sometimes, companies will try to foster goodwill by selling products that promote a popular cause or movement. If this isn’t backed up by tangible actions, it can backfire and be seen as trying to profit from a trend.

Correct answer(s):

Option 1
Option 2
Option 3

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Global Supply Chain and Vendor Management

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Global Supply Chain and Vendor Management

[Brenda is speaking to an interviewer off camera.] BRENDA: Manufacturing a product can feel a little like a juggling act. A lot of balls in the air at one time! When everything is going well, and all the balls are flying, it's one of the most satisfying feelings. But even I couldn't keep the balls flying on this one...

SCOTT: [Scott is speaking to an interviewer off camera.] So Brenda comes into my office one afternoon. She's not overly concerned, but she wants my opinion. She received an email from one of our vendors – Gymbol. They make a small, but important component that goes into three of our best-selling products.

BRENDA: So I got an email from my contact at Gymbol, Huy. The email was super brief. All it said is that there would be a delay on shipment this week, nothing about when the shipment would arrive, or why the delay was happening. And no response when I emailed him questions. So I asked Scott what he thought the best thing to do here is.

SCOTT: I told her to call Huy directly, which she did right from my office. No answer. We called the main line for Gymbol.

BRENDA: No answer. We couldn't get in touch with anyone. I was losing it at this point and calling any number I had at Gymbol.

SCOTT: So while Brenda's making phone calls, I'm online doing some digging. I see something happened recently at Gymbol. I kept seeing one name over and over again – Cassidy Tran. Her email was linked to most of the articles, so I figured –why not, I reached out. She got back to me fast.
And her response? Well, it blew the lid off the whole thing.

CASSIDY: [Cassidy is sitting at her desk, looking at an interviewer off camera.] Hi, my name is Cassidy Tran, I'm an independent journalist working out of Hanoi. I'm the one who broke the story on Gymbol manufacturing.

I first learned about Gymbol a year ago; my cousin worked for them. After she was injured and then fired, I started researching my story. I started out small, just talking to employees, getting as many details as I could about the facility and how it's run.

I already knew it was bad on the factory floor, I just needed the evidence to prove it. So I got a job there myself. I worked there for two days to get the lay of the land, and on the third day I snuck in with my camera. It took me a single day to get all the evidence I needed. A lot of the companies that work with Gymbol have been reaching out to me. I send them everything I have.

SCOTT: I sat down with Brenda to go over everything that Cassidy gave us. We had a lot of questions.

BRENDA: What type of labor violations are we talking about here? What type of safety violations? Are we even sure that this is a temporary shut-down? But Scott just didn't know. [A news headline displays – GYMBOL FACTORY CLOSED INDEFINITELY.] So we started really digging into what she has sent us.

SCOTT: We learned that this was definitely NOT a new thing for Gymbol. Dozens of complaints were filed against the company over the years, but any time inspections came around, somehow they managed to pass. They look clean… at least from a distance.

BRENDA: [More news headlines display – GOVERNMENT INVESTIGATES GYMBOL FACTORY, INHUMANE WORKING CONDITIONS, and GYMBOL SUSPECTED IN COVER-UP.] It was sobering to say the least. The one thing that stuck with me was Cassidy's cousin, the one that worked at Gymbol.

CASSIDY: …Until she was hospitalized and then fired…the heat in the factory was so bad that afternoon that it hurt to keep her eyes open…She almost died.

SCOTT: Heat stroke, exposure to materials without proper safety protection, age violations, this is the company we have been working with for years at this point. Brenda and I both felt sick.

BRENDA: It was unconscionable. I didn't care if the juggling act had to stop for a week…or two…or three. This was more important than saving a few bucks per unit.

SCOTT: We started putting together a formal vetting process for all vendors going forward. For us, it's about choosing a partner that treats people like humans.

BRENDA: Scott had legal work up a letter to give to Gymbol. We ended the relationship entirely, and immediately started looking for a new vendor. In fact, he's flying to Vietnam, China, and Mexico next month to personally vet our new vendor.

SCOTT: New protocols require, among other things, site visits to new manufacturing partners. I wanted to go myself, I felt like I needed to…

Skillsoft Page Transcript

Risks in the Global Supply Chain

In the modern, interconnected world economy, virtually every business depends on the global supply chain in some way. Managing risk to that supply chain is critical, and one of most important risk factors is the ethical and legal compliance of vendors and suppliers. Managing these risks can prevent operational interruptions and potential reputation damage. It also helps businesses achieve their own missions and values by influencing suppliers and vendors to raise their own ethical, legal, health, and safety standards.

Some of the more common compliance risk areas in the supply chain include

  • Corruption
  • Export controls and sanctions
  • Environmental, social, and governance (ESG) requirements
  • Labor laws and requirements
  • Environmental, health, and safety protection laws and requirements
Skillsoft Page Transcript

Areas to Consider

Select the images for more information about risk areas.

Corruption

Corruption can occur when, for example, suppliers act as go-betweens for active bribery of customers, or bribe procurement employees in an attempt to get around the rules and win business unscrupulously. Employees can sometimes be tempted to commit fraud by misusing procurement activities to funnel money out of the company for the benefit of themselves or third parties, for example, a company owned by a close friend or relative.

ESG laws

Environmental, social, and governance laws exist in several countries. One example is the United Kingdom’s Modern Slavery Act. Companies are required to take actions such as exercising due diligence in labor law standards in their supply chains, reporting on compliance, or educating customers on supply chain transparency.

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Impacts of Noncompliance

Either direct or vicarious legal responsibility are the major risks of noncompliance by vendors and suppliers. This can result in companies receiving fines for breaches, or even directors being held to be personally responsible under criminal law. However, even when companies aren’t held legally responsible, their vendors’ and suppliers’ actions can have other negative impacts. Select the impacts for more information.

Customer loss

Customers and consumers are more sophisticated and informed than ever, and are more likely to opt against unethical businesses when they make purchasing decisions. A company that uses ethical supply chains is more likely to win and retain business – both from other companies and from individual consumers.

Instability

Less ethical companies are more likely to be unstable, and that instability can affect those they work with. For example, a company that uses unethical business practices such as bribery to win business is much more likely to face increased compliance risks, including fines and penalties. Equally, a company which wins business through the use of bribes rather than the merits of its good or services, is unlikely to be the best choice of supplier. This may cause problems for those contracting with them.

Reputation damage

Companies that do business with unethical suppliers also risk reputational damage. For example, a clothing brand that works with a garment factory using sweatshop labor could experience major damage to its reputation that is difficult to repair.

Skillsoft Page Transcript

Your Role

Every employee can play a role in ethical supply chain management by understanding their organization’s use of vendors and suppliers, and which compliance laws and regulations apply. Be aware of warning signs of noncompliant behavior, and of your company’s reporting procedures. It’s always better to be safe than sorry, and the first course of action should always be raising concerns immediately.

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Knowledge Check: Global Supply Chain

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

When companies rely on a global supply chain, they must be aware of the legal and ethical conduct of the vendors and suppliers they use.

Identify the reasons this ethical conduct is important.

Options:

  1. Customers and consumers prefer products and services from ethically run companies
  2. Suppliers and vendors who act unethically are more likely to be unstable
  3. Companies can be seen as guilty by association with unethical or illegal vendors
  4. Good suppliers and vendors can be trusted and don’t need oversight
  5. Keeping the supply chain intact at all costs is the number one priority

Answer

This option is correct. Customers and consumers are more sophisticated and knowledgeable about ethical issues than ever, and want to do business with companies that use ethical supply chains.

This option is correct. A business that uses unethical business practices is more likely to be investigated or prosecuted by government agencies. That may leave a gap in the supply chain for their clients.

This option is correct. Doing business with unethical suppliers can be seen as complicit. For example, a clothing brand which does business with a garment factory using sweatshop labor could face a major blow to its reputation.

This option is incorrect. Just because a supplier or vendor appears to be trustworthy doesn’t mean a company using them is off the hook. Companies must remain alert and aware to any potential unethical activity.

This option is incorrect. While keeping the supply chain intact is an important priority, that doesn’t mean it is more important than using vendors and suppliers who follow legal requirements and ethical business practices.

Correct answer(s):

Option 1
Option 2
Option 3

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Data Privacy

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Data Privacy

[Interview participant facing the camera.] NADINE: Hi, I'm Nadine Sanders, I'm director of IT for Brylt and I'm the one who figured out how this whole thing went down.

JOSEPH: [Scene shifts to another interview participant.] Hi I'm Joseph Cole, I'm head of marketing here at BryIt, and this whole thing, all of it is, uhm, it's my fault…But please just hear me out.

AUBREY: [A new interview participant.] I'm Aubrey Kline, CEO of BryIt. I became aware of the data leak one morning after I read the news. Not a great way to wake up.

NADINE: So I got a 6am phone call from Aubrey. I've never heard her like this. She's…apoplectic… I can't make out a word she's saying, but she keeps yelling the words "data leak."

AUBREY: As I remember it, I calmly explained to Nadine that secure customer data had somehow leaked to the public. This is a big deal for a number of reasons. I needed to find out how this happened right away.

NADINE: So now I'm a detective with a deadline. The first thing I did was figure out what type of data was leaked. Yep, it was definitely customer purchase and demographic data. Knowing that helped me narrow down the list of suspects significantly. I had a lead now.

JOSEPH: Well, I'd just dropped my kids off at school when I got a call from Nadine. I had no idea about the data leak, but she filled me in on the details.

NADINE: So I talked to him about the specific types of data that were leaked. It was customer data pertaining to a very specific project and Joseph was spearheading said project and developing a new sales pitch. And the pitch used a very specific type of data.

JOSEPH: Nadine laid it out. Step-by-step. But she didn't need to. As soon as she told me what data we were talking about, I knew where this was going. My laptop.

NADINE: His laptop! You see just last week Joseph was flying home from a trip to New York, and he…

AUBREY: Lost his laptop. But no big deal right, laptop is insured, and all our data is stored on a server in the cloud that the employees can access remotely. Right? Not really.

JOSEPH: Nadine issued me a new laptop, to replace the one that I lost. And I remember her asking me all these questions about the old one.

NADINE: I followed the standard operating procedures for a lost or stolen computer. I locked it, and disabled it, and asked Joseph if there was anything unusual on the laptop…and he told me…

JOSEPH: No. Uhm, but in retrospect, that wasn't entirely true. See, I wanted to get some work done while I was traveling, so instead of working in the company's online shared drive, I copied all of my files onto my laptop. See I… I wanted to work uninterrupted without slow or spotty internet while I was traveling. It was a stupid, short-sighted decision.

AUBREY: Our data is only as secure as our weakest link. In this case, some sensitive data fell into the hands of someone savvy enough to make this info go viral. It was a catastrophe.

NADINE: Who knows who got the laptop. At this point I'm not sure it even matters. The data's out there, the damage is done.

Skillsoft Page Transcript

Protecting Personal Data

Data privacy laws exist to protect individuals from the misuse of their personal information, and to give them more control over that data. Though jurisdictions around the world have differing regulations and laws, data and personal information is easily transferred nationally and internationally. This makes data privacy a complex global issue, and businesses must be diligent to stay compliant.

Skillsoft Page Transcript

Key Concepts

In general, data privacy laws operate under the assumption of two key concepts. Select each concept for an explanation.

Data is Property

Data should be thought of as the property of the person it originates from, and that person has the right to have their data protected. For example, when someone submits information to make a hotel reservation, the data that person submits is still their property. This includes details that can identify them, like their name, phone number, e-mail address, and date of birth.

Duty to Protect

The party that receives and uses the data has a duty to protect and safeguard the data, just as they would be expected to safeguard a piece of physical property such as an ID card or passport.

Skillsoft Page Transcript

Privacy Laws Around the World

Data privacy laws differ in various jurisdictions. Select each location to learn about its laws.

EU

One of the strictest data privacy laws in the world is the European Union’s General Data Protection Regulation, or EU GDPR. Although it was drafted and passed by the EU, the legal obligations it imposes apply to any organizations – even ones not based in the EU – that collect data from people in the EU.

UK

In the United Kingdom, data privacy and protection is regulated by the Data Protection Act of 2018 and the UK General Data Protection Regulations, or UK GDPR. These laws govern individuals’ rights over their personal information, as well as how businesses and organizations gather, use, and store data.

USA

In the United States, there is currently no single all-encompassing data protection legislation. However, there are multiple federal and state laws that address the personal data rights of US residents.

Australia and New Zealand

The Australian government has conducted a review of its Privacy Act of 1988 and is expected to implement more changes. New Zealand amended its Privacy Act in 2020 to enact data privacy restrictions more similar to those of the EU.

Canada

Canada has two federal privacy laws - the Privacy Act, which covers how the federal government handles personal information, and the Personal Information Protection and Electronic Documents Act (PIPEDA), which covers how businesses collect, use, and disclose personal information in the course of for-profit, commercial activities across Canada.

Asia

Countries throughout this region are in the process of implementing privacy laws for the first time or amending existing laws to align more closely with European rules. These laws often share core principles about data privacy but still vary significantly on specific rules, so it is important to be aware of these differences when considering global or regional compliance issues.

Skillsoft Page Transcript

Know How to Report

It is vitally important that employees are aware of any state or national data protection regimes that may apply, our policy on data protection, and how to make a report if they have any concerns. Regardless of your role in the company, if you suspect a data breach, you need to report it soon as possible.

The negative consequences of a breach can be very serious. There are monetary costs associated with remediation and recovery, which can damage productivity. There may also be legal fees and fines that can number in the hundreds of millions of dollars. A breach can also result in serious damage to a company’s reputation, affecting every aspect of the business. If you have questions about your role in data privacy, consult your manager.

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Knowledge Check: Data Privacy

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Data privacy laws exist to protect individuals from the misuse of their personal information.

What are some best practices for protecting personal data and complying with the laws?

Options:

  1. Become familiar with the personal data that must be protected
  2. Be aware of and follow company policies on data protection
  3. Be aware of the possible consequences of a data breach
  4. Know your role in keeping data secure in your workplace
  5. Always ask a manager or supervisor before reporting a suspected or attempted data breach
  6. Rely on your organization’s IT Department to catch data breaches before they happen

Answer

This option is correct. In general, personal data is thought of as the property of the person it originates from, and that person has the right to have their data protected.

This option is correct. It’s important for all employees to be aware of their companies’ specific policies on data protection and reporting.

This option is correct. A data breach can cause serious negative consequences, including monetary costs, legal fees and fines, and reputation damage.

This option is correct. Regardless of your role in the company, if you suspect a data breach, you need to report it as soon as possible.

This option is incorrect. If you notice something suspicious, do not wait – report it immediately to whoever is listed in your company’s policy.

This option is incorrect. It’s important for all employees to be aware of the dangers of a data breach and follow company policies to avoid them.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4

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Diversity, Inclusion, Respect, and Fairness

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Diversity, Inclusion, Respect, and Fairness

[The video opens in a bar, with a close up of a beer being placed on the bar counter.] JULIAN: Guys, one second, I'm going to see if Lindsey is planning on coming.

LINDSEY: [Lindsey is washing dishes in a kitchen, then he answers his mobile phone.] Hey, Julian, everything okay?

JULIAN: Hey Linds, are you, uh, planning on coming to the company's happy hour tonight?

LINDSEY: Uh, I wish I could. My hands are kind of full at the moment.

JULIAN: Last month you said you'd come to this one. I'm representing the whole Marketing team by myself.

LINDSEY: Yeah, I'm sorry, but I'm not going to be able to make that. These events they always start at 5:30, and I gotta pick up the kids at daycare before it closes at 6:00.

JULIAN: Yeah, I mean that makes sense, I get it. Um, I was just hoping to have a drink with you, you know, especially after we pulled out all the stops on the pitch this week.

LINDSEY: I know, I really could use that drink. Uh, hang on a second, that's my other line. [Lindsey looks at his phone, then answers the call. Jo is the caller.] Oh, it's Jo! Hello?

JO: Lindsey! Did you get Julian's text about the happy hour?

LINDSEY: Uh, he called. Actually, he's on the other line.

JO: I am so tired of this happy hour thing! I talked to Jim last month and I said we should…mix it up, but clearly he didn't listen.

LINDSEY: Yeah, I was telling Julian that these events are always on the weekday and always at this time. I'm never going to make it.

JO: Exactly! You've got the kids, I've got class, there are so many team members that can't get together right after work. Why don't we try like a morning social? Maybe a weekend thing? I'll even take lunch!

LINDSEY: That'd be nice. I'll mention that to Julian too, speaking of, let me click back over.

JO: No problem, I need to finish studying for this exam anyway. Tell him I said hi, and to stop texting me unless it's about a brunch and not a happy hour.

LINDSEY: Got it. I'll see you at work. [Lindsey ends the call with Jo and switches to the call with Julian.] Julian?

JULIAN: Yeah still here. Hey, is Jo planning on coming to the happy hour?

LINDSEY: No, she's got class.

JULIAN: Right. Yeah, I forgot she's going for her Masters.

LINDSEY: Yeah, but she makes a good point. Why do have to have a happy hour every month? We should try switching it up, give the rest of us a fighting chance to come hang out.

JULIAN: Yeah fair. Um… you know hold on one sec, my other line is beeping. Chelsea, hey! Please tell me you're coming to represent the Marketing team with me. Linds has the kids, so he's out– you know what he's actually on the other line. Hold on one second, Iet me merge you. Chelsea, Lindsey, you both there? [Chelsea, Lindsey, and Julian are on the call together.]

CHELSEA: Yeah.

LINDSEY: Yeah I'm here.

JULIAN: Great! Lindsey, I was just telling Chelsea how you bailed. Chelsea please, tell me you're coming out tonight?

CHELSEA: Actually, I was calling because I got your text, but I'm a no-go.

JULIAN: Nooo! Not you too!

CHELSEA: Julian, you know I don't drink because of my religion. Why do we the same thing every month.

LINDSEY: That's what Jo and I were saying. Maybe brunch or lunch…

CHELSEA: Or dinner! I'd prefer to chat with everyone over a meal. Although that doesn't help the people who aren't available in the evening.

LINDSEY: True, but I don't have to be at every event. I just want to be at some of them.

CHELSEA: Same here, I just wish it wasn't always at a bar. Some of us don't go to bars.

LINDSEY: Some of us can't go to bars… at least not without shelling out money for a sitter.

JULIAN: Sorry guys, I guess I always wondered why it's always the same people.

LINDSEY: You're on the Morale Committee, right?

CHELSEA: Bring it up at the next meeting.

JULIAN: Yeah, yeah, I'll get it added to the agenda.

LINDSEY: Anyways, I'm really sorry I can't make it, but I'm really going to have to get off the phone soon–the kids have been awfully quiet…

LINDSEY: [The kids start yelling offscreen, Lindsey looks up with concern.] Oh, no nononono–I'll see you Monday!

CHELSEA: Traffic is getting crazy, I need to zone in. Bye!

JULIAN: Okay see you next week.

Skillsoft Page Transcript

Key Principles

Diversity, inclusion, respect, and fairness have become familiar terms in the business world, but what do they mean in a practical sense as key principles to act on? Select each term for more information.

Diversity

Respecting diversity means a company recognizes that its employees come from diverse backgrounds, and that each of them makes a valid contribution. Acknowledging differences in perspectives helps make for a more respectful workplace, and leads to better informed business decisions.

Inclusion

Inclusion is the concept of how employees experience the workplace. In an inclusive company culture, employees feel that their voices will be heard and that they can make meaningful contributions. Inclusive workplaces foster an environment where everyone is safe to make their voice heard. Everyone’s input is valued.

Respect

Respect is a concept we are all aware of. At work, respect means that employees are valued and accepted, not merely tolerated. Respectful conduct should always be in effect, even when there is disagreement.

Fairness

Fairness refers to fair treatment of everyone by everyone. This is particularly important in processes such as hiring, promotion, and compensation.

Skillsoft Page Transcript

Would I Like To Be Treated the Same?

For all of these concepts, it can be helpful to follow one basic guideline: "would I like to be treated in the same way?" Employees should follow the principles of diversity, inclusion, respect, and fairness to inform their interactions with others, including nonemployees such as customers, suppliers, and contractors.

It’s important to adhere to these principles not only because it’s the right thing to do, but because failure to do so can make a company vulnerable to discrimination claims. Almost all jurisdictions have laws against discrimination, and it is much more likely to occur when these principles are not followed.

Skillsoft Page Transcript

Mutual Respect

Colleagues who are able to work together as part of a mutually respectful team will feel more valued and produce better work more efficiently, and with fewer issues.

If you ever feel you have been impacted negatively by disrespectful or unfair treatment at work, talk to your manager or contact the HR Department.

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Knowledge Check: Diversity and Inclusion

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Diversity, inclusion, respect, and fairness are four key values in the modern workplace.

Select the examples that model these four key values

Options:

  1. A logistics company requires every employee to follow a code of conduct that includes respectful conduct toward others
  2. A software development business considers internship applicants from all age groups who meet the program requirements, rather than considering only younger student applicants
  3. On a sales team of four men and two women, only the male participants are invited to after-work golf games with potential clients because the organizer assumes the women are not interested in golf
  4. A large financial firm has a voluntary, worker-led peer group for its LGBT employees

Answer

This option is correct. Respect among individuals is a cornerstone of a respectful and well-functioning workplace. A code of conduct can help spell out exactly what is expected of employees.

This option is correct. Fairness extends to hiring, promotion, and compensation. This is an example of fairness in the hiring process.

This option is incorrect. This is an example of a common workplace pitfall. Even if there is no bad intent, excluding female sales representatives from the after-work activity puts them at a disadvantage. To be inclusive and respectful, everyone should be invited; if necessary, the activity should be changed to reflect everyone’s interests.

This option is correct. For diversity to be most effective, organizations should make sure they are being inclusive, with a culture where all employees feel they are being listened to. Enabling peer groups is one way to make employees feel valued.

Correct answer(s):

Option 1
Option 2
Option 4

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Non-disability Accommodations

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Non-disability Accommodations

[Tamara is writing an email. She narrates the content of the email.] TAMARA: Returning to work as a nursing mother after my maternity leave was challenging, even though everyone was very supportive, I quickly realized while I may have their support, the office wasn't accommodating to pumping.

I was in a cubicle and without a designated pumping space I had to get…creative. [Tamara enters a bathroom stall.] I found a space that provided some privacy. And it even had a couple of options of where I could settle in. But ultimately it lacked some important necessities. [Tamara looks for a power outlet in the bathroom stall.]

When I mentioned my initial struggles to management, they offered me one of the small conference rooms. [The conference room has floor-to-ceiling windows with no blinds and people outside can see in.] It was a very nice gesture… it had a lot of natural light, but they clearly hadn't taken certain logistics into account.

It started to feel like a hopeless pursuit. [Tamara enters a room with a lot of equipment.] An age-old tale of a working mother. A lightbulb went off. [The lights in the room turn off.] And my body began to hum with the hope of a new ending to this treacherous journey.

I will say that when I initially reached out to you, I wasn't hopeful that I'd be able to bring this to fruition. However, I was pleasantly surprised by your attentiveness to this need.

I'm reaching out today to thank you and everyone who's been a part of this process. Thank you for not only hearing me out, but also for helping me set this plan into action.

I speak for myself, newly nursing mothers, and those who may need this space in the future, when I say it's been a long walk for a bottle of milk. [Tamara and another woman enter a nursing room.]

Skillsoft Page Transcript

Different Accommodation Needs

When many of us think of accommodations in the workplace, the first thing that comes to mind may be accommodating physical disabilities. However, employees may need accommodations for other reasons, including religious practices, pregnancy and postpartum conditions, or mental health conditions that are not legally classified as disabilities.

Skillsoft Page Transcript

Religious Accommodations

Religious discrimination occurs if someone suffers a disadvantage for reasons relating to their religion or belief. One way to prevent it is to engage in a good-faith process with employees regarding their religious accommodation requests, which can start with a discussion.

Some common religious accommodations include:

  • Adjusting schedules to allow time off for religious observances on specific days
  • Accommodating time and physical space for prayer during the day
  • Allowing accommodations for facial hair and head coverings
Skillsoft Page Transcript

Pregnancy and Postpartum

Another common area of need for reasonable accommodations is pregnancy and postpartum conditions. Reasonable accommodations related to these conditions are protected by law in some areas. Maternity leave and pay provisions vary in different jurisdictions, and employees should become familiar with their local legal protections.

Typical reasonable accommodations for pregnant and postpartum employees include:

  • Allowing time for pre-and postpartum medical appointments
  • Allowing additional break time when necessary
  • Providing leave or time off to recover from childbirth
  • Providing space for breastfeeding employees to be able to express and store milk while at work
Skillsoft Page Transcript

Mental Health

It's estimated that one in every eight people in the world lives with a mental disorder. Mental health conditions include, but are not limited to, anxiety disorders, depression, ADHD, and autistic spectrum disorder. If a mental health condition rises to the level of a disability, it may make an employee legally eligible for a reasonable accommodation in the same way a physical disability would.

However, it is highly beneficial to provide mental health accommodations to employees who are not qualified as disabled but may still need mental health care. Conversations and awareness are necessary, and information, tools, and support should be made available for those that need it.

Skillsoft Page Transcript

Mental Health Continued

Some examples of mental health accommodations include:

  • Flexibility in the workplace, such as telecommuting or working from home
  • Allowing leave for reasons related to mental health
  • Scheduling flexibility, such as part-time work hours or adjustments to start or end of work hours
Skillsoft Page Transcript

Benefits

Accommodations are sometimes referred to as “productivity enhancers,” and can often benefit all employees. Accommodations make employees and colleagues feel more valued and supported, which leads to a more satisfied and productive workforce overall. Our company is committed to ensuring all relevant accommodations are available to any employee.

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Knowledge Check: Non-disability Accommodations

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Non-disability accommodations are not associated with a physical disability, but may be requested for other reasons, some of which are legally protected.

Identify the examples of non-disability accommodations.

Options:

  1. Giving employees who are breastfeeding break time and a private space to express milk
  2. Allowing employees to take time off for religious holidays that are not on the regular company holiday schedule
  3. Allowing employees to use sick leave for mental health care
  4. Requiring pregnant employees to be reassigned to lower-paying jobs

Answer

This option is correct. Employees who are expressing milk may need accommodations such as extra break time for pumping, a comfortable and private space to do it in, and access to a cooler or refrigerator to store milk until they can take it home.

This option is correct. Employees may need to take time off for religious holidays that differ from most other employees. Accommodating this request is respectful of their beliefs.

This option is correct. As more attention is being paid to mental health concerns, both in and out of work, it’s wise for a company to provide accommodations such as use of sick leave for mental health care.

This option is incorrect. Pregnant employees should not be required to take unfavorable changes to their employment conditions, whether or not they request accommodations. Requiring such changes may also be a violation of their legal rights.

Correct answer(s):

Option 1
Option 2
Option 3

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Reporting and Whistleblower Protection

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Reporting and Whistleblower Protection

[Interview participant facing the camera.] RICHARD: My name is Richard Klein. [Procurement officer at Fambic, Inc.]

JESSICA: Jessica Stewart.

TAMMY: My name is Tammy Jones.

RICHARD: I'm a Procurement Officer.

JESSICA: A Data Scientist at Mathmetrics.

TAMMY: I'm a Product Development Specialist at Procordium.

RICHARD: It was a normal day at Fambic, like any other day that you uncover evidence of embezzlement by highly ranked people in the company. We're talking about…

JESSICA: …manipulating data points before releasing them to the public. I mean, people's lives, people's health. I…I couldn't believe it. I felt…

TAMMY: …heavy all of a sudden, like I'm wearing a backpack full of bricks. A new round of investor funding was in the works, meetings were happening, but there was no product to invest in. The product wasn't going to work. The idea was a bust, so why are they still looking for investors?

RICHARD: Because he's too busy to do it himself, my boss asked me to prep a report for the quarter. As soon as I got into the numbers, the anomaly stood out to me right away. It wasn't even hidden, which tells me it wasn't a secret from the top, just from the bottom. No one knew.

JESSICA: My boss was folding to external requests and making decisions that weren't right. I mean, you can't hide this from people, they have a right to know. And I'm the only one who can get the info out there. Ugh! I mean when that hit me…

TAMMY: …I knew I had to get out of there and I told my boss that I was feeling sick, and I left for the rest of the day. As soon as I left, I called my partner and I was a complete mess, and I asked: "What should I do?"

RICHARD: I knew what I needed to do, but I didn't want to do it. I was scared. It's a big company, and I'd worked there for over ten years. I didn't want to be the one to bring it up.

JESSICA: I didn't want to lose my job.

TAMMY: I didn't want to be the first person to take action, but more than anything else, I didn't want to sit and do nothing and allow this company to commit fraud, to pull in more investors, and continue…

RICHARD: …stealing – from our own customers. She didn't want to believe me, but I ran her through all of it. Our company was choosing to not pay out rebates. I didn't know what would happen next, my boss has been at this company for…

JESSICA: ...fifteen months… of falsified data points and placed them in a public report. A report people that people would use to make decisions about their health. I mean everyone was stunned. The room was completely…

TAMMY: …silent, but I refused to be. So I told my boss what I knew about the product, about the pending investors, all of it. Without missing a beat, he told me the first order of business was to make sure…

RICHARD: …I was protected every step of the way. From any kind of retribution or retaliation. In fact, they were grateful that I brought this to light.

JESSICA: They actually thanked me.

TAMMY: It was so hard to do, but in the end, I feel like it was the right move.

RICHARD: A company that values truth and transparency feels like a safe place to be.

JESSICA: I guess this…

TAMMY: …kind of thing could happen…

RICHARD: …anywhere.

Skillsoft Page Transcript

Defining Whistleblowing

A whistleblower is someone who makes a report when they discover serious wrongdoing in an organization. In most jurisdictions, whistleblowers are given unique protections under the law to prevent retaliation from their employers or managers. These unique protections help encourage employees to report wrongdoing.

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Defining Whistleblowing Continued

The defining feature of whistleblower protection is that they have reported something that’s in the public interest to be known. There is an important distinction between private employment disputes and issues that the public should know about. For example, a manager mistreating an employee because of conflict in their work styles would probably be a private employment matter, but a company discriminating against its job applicants or employees on the basis of a protected category is a violation of discrimination laws, which could make it an issue of public interest.

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Reporting in the Public Interest

Public interest concerns have a wider impact, which is why they are addressed by whistleblowing protections. Key attributes of what is covered by the protections are:

Public interest

Those making whistleblower allegations must have a reasonable belief that what they are disclosing is in the public interest. This is to prevent people from using the legal protections to try to settle personal scores or private employment disputes.

Specific

Whistleblower allegations should be specific rather than general. They should rely on defined facts, rather than making a complaint about general conduct.

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Policies and Laws

Although internal policies and procedures for handling whistleblowing may vary from company to company, the legal framework continues to develop globally. Two examples of this are the United Kingdom’s Public Interest Disclosure Act and the United States’ OSHA Whistleblower Protection Program.

Whistleblowing is important for detecting, preventing, and reporting waste, fraud, abuse, corruption, discrimination, and dangers to public health and safety. Our company is committed to whistleblower protection.

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Knowledge Check: Whistleblower Protection

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

Whistleblowing is important for detecting, preventing, and reporting waste, fraud, abuse, corruption, and dangers to public health and safety.

Which scenarios would likely be covered under whistleblower protection law if they were reported?

Options:

  1. A manufacturing plant decides to cut costs by dumping chemical waste into the storm drains rather than disposing of it according to environmental protection laws
  2. An employee at a nuclear power plant notices that employees are regularly scheduled for shifts that are longer than what is allowed by health and safety regulations
  3. A trucking company orders its drivers to falsify their daily logs to show fewer hours than they actually are driving
  4. A local private bank president is fired because he did not disclose a conflict of interest that could benefit him financially
  5. Two realtors working for the same firm are in conflict with each other, and each uses unfair tactics to try to take business from the other.

Answer

This example would likely be covered by whistleblower protection laws. In this case, illegally dumping chemical waste could have serious consequences for the environment and human health.

This example would likely be covered by whistleblower protection laws. It is in the public interest for nuclear power plant workers to be alert, to avoid mistakes. This is why the regulations restrict shift hours for employees responsible for critical operations.

This example would likely be covered by whistleblower protection laws. Restrictions on the hours a truck driver can work per day are intended to minimize fatigue. Falsifying logs is a dangerous practice that could lead to more accidents.

This example would not likely be covered by whistleblower protection laws. If the bank president was fired for cause – in this case a conflict of interest – that is a private employment action and is not in the public interest.

This example would not likely be covered by whistleblower protection laws. Interpersonal conflict between two employees is not typically in the public interest, and is not a reason for whistleblowing.

Correct answer(s):

Option 1
Option 2
Option 3

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Respectful Communication

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Respectful Communication

[Angela walks nervously down the hallway while talking on the cellphone.] Angela: Yeah…I'm almost done. Just one little feedback session with Christie.
I'm a little nervous about how she'll respond, but I know I need help to get this pitch right. Come on Brad, there's no way it'll be that bad. Alright I'll talk to you soon…wish me luck! [Angela sighs, opens the office door, and enters.]

Christie 1: [Title: The Critic. Christie sits at the desk reading a file and shaking her head. She looks stern. She drops the file onto the desk in exasperation.] This is some sloppy work, Angela. I really don't know why you thought this was ready for me to see. I would be embarrassed to present this to Phlogistix as is.
You know we would be laughed out of their office if they saw this right? [Scene returns to outside the office. Angela sighs, smiles, opens the office door, and enters.]

Christie 2: [Title: The Coddler. An alternate Christie sits at the desk sipping from a mug. She appears to be friendly.] Angela, I'm sure the pitch is great! Mmm. Oh, I hope you didn't spend too much time on it. I mean, I know you can handle something like this.

Angela: I figured it'd be a good idea to get your opinion on this draft before moving forward. Is there anything in particular that you feel needs more work?

Christie 1: [Scene returns to the stern looking Christie. She seems flustered and is flipping through the folder.] Frankly? All of it! The pitch isn't exciting, your analysis of the projections is weak and misses the point…

Christie 2: [Scene returns to the friendly looking Christie.] You have been working on this for a while and you know far more about it than I do. I'm sure Phlogistix will be absolutely over the moon about it!

Christie 1: [Scene returns to the stern looking Christie.] You are a grown woman Angela, I shouldn't have to tell you how to do your job, but since you've blocked this meeting out for an hour let's start with the title page. [Christie looks at the report.] Oh good grief, this font.

Christie 2: [Scene returns to the friendly looking Christie.] You are so talented! Oh, I'd hate for you to think I was micromanaging you. I mean because after all, we are not robots around here.

Christie 1: [Scene returns to the stern looking Christie. She snorts and then crosses out content in the document.] And this sentence! "blah blah blah!"
Angela please! How many words do you need to make your point?

Christie 2: [Scene returns to the friendly looking Christie.] Are we done here? [Angela appears bewildered. Scene returns to the hallway. Angela opens the office door.]

Christie 3: [ Title: The Mentor. Scene shifts to a third version of Christie, who seems balanced and professional.] Angela, this is a really solid start but I think it can use another pass. I mean, you have hit all the major points in your pitch, but the slides highlighting the projections could use some tweaks to have more impact.

Angela: Thank you for your feedback. I was kind of nervous to share the presentation with you. I knew I needed some work but wasn't entirely sure where to focus.

Christie 3: Well, let's shift focus a little and take another look at what the numbers are telling you because I really think you're close to selling this. How about this? I know your pitch is next week, so I will compile all of my notes and I will get them to you before the end of the day. And that way we can meet on Monday and take another look.

Angela: That sounds great. And I have plenty of time this week to take another crack at it.

Christie 3: Good.

Angela: Thanks again Christie. Your notes will be a huge help and I really wanna nail this.

Christie 3: Take a breath Angela. I would have been shocked if your presentation were perfect after one draft. You're on the right track and I'm supremely confident that you can close this deal.

Angela: Great, thank you. I'm looking forward to seeing your notes.

Christie 3: Anytime. [Angela exits the office with a smile on her face.]

Skillsoft Page Transcript

Principles of Respectful Communication

Employees in most industries have been affected by workplace changes in recent years. One aspect that is sometimes overlooked is the way employees communicate – both with each other and with stakeholders and customers. Now more than ever, respectful communication is important for people to feel valued and do their best work.

Explore the image to learn the principles of effective, respectful communication.

Recognize the work and ideas of all colleagues, regardless of their age, background, or culture.

Value different opinions, and ensure that all views are heard and considered.

Listen carefully. Practice “active listening” by setting aside any distractions and concentrating on the person speaking.

Fact check your communications. Make sure what you are saying is true, and avoid spreading gossip or hearsay.

Be courteous and polite at all times. Consider how you would take the same communication directed at you.

Ensure your body language and tone are consistent with your message.

Skillsoft Page Transcript

Tone and Perception

It’s important that communication is not misconstrued and that it doesn’t inadvertently cause offense. One way to achieve this is to consider the tone of the message you are sending, whether by spoken word or in writing.

For example, sometimes written communication lacks the nuances of speech. A sentence which might sound friendly and straightforward when said out loud might come across as curt, or even disrespectful, in an e-mail. Think objectively about how your message might be perceived by the person who receives it, and make sure the tone and content are appropriate for the situation.

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Remote Workers

These principles also apply to employees working remotely. Another important point to consider for remote workers is how their colleagues prefer to communicate. Some may prefer a brief chat or instant message, while others prefer e-mail or a face-to-face video call. Tone in written communication is especially important for remote workers.

Keeping these tips in mind can go a long way toward reducing misunderstandings and increasing successful collaboration.

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Knowledge Check: Respectful Communication

Learning Objective

After completing this topic, you should be able to

1.

Skillsoft Page Transcript

Question

It’s important to communicate respectfully in all work situations.

What are some of the principles of respectful communication to keep in mind?

Options:

  1. Make the effort to ensure everyone’s views are heard and considered
  2. Make sure what you are saying is factual
  3. Be courteous and polite
  4. Be aware of your body language and tone
  5. Use the same style in all of your communications, regardless of the circumstances or audience

Answer

This option is correct. You can show you value different opinions by making sure everyone has a chance to be heard.

This option is correct. Check the facts and make sure what you are saying is true. Avoid spreading gossip or hearsay.

This option is correct. Courtesy is always important. Consider how you would take the same communication directed at you.

This option is correct. Make sure your body language and tone are consistent with what you are trying to convey.

This option is incorrect. Sometimes written communication lacks the nuances of speech. A sentence which might sound friendly and straightforward when said out loud might come across differently in an e-mail.

Correct answer(s):

Option 1
Option 2
Option 3
Option 4

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